What are the responsibilities and job description for the Associate Registrar position at Kishwaukee College?
Job Summary
The Associate Registrar works with the Registrar to coordinate academic record keeping, Student Services functions, and related operational procedures; responsible for assisting the Registrar and Records Analyst in development and implementation of academic policies related to student admissions, records, and registration in the absence of the Registrar and ensures compliance with Federal, State, and institutional rules and regulations.
Supervisor’s Responsibilities:
Supervisor’s Responsibilities:
- Student workers (1-3)
Required Knowledge, Skills, and Abilities
- A strong commitment to the mission of the community college.
- Demonstrated excellent administrative, communication, interpersonal and leadership skills.
- Ability to establish and maintain positive and effective working relationships with students, college employees and the public.
- Demonstrated experience in organizing, developing, and implementing operational systems and writing guidelines in an educational setting and managing a high-volume workflow office.
- Excellent communication skills and customer service skills.
- Attention to detail.
- Ability to maintain confidentiality.
- Ability to analyze problems, think critically, meet deadlines, and multi-task.
- Ability to adapt to change.
- Ability to work with minimal supervision.
Required Qualifications
- Bachelor’s degree
- Minimum of three years’ experience in admissions, records, or office management.
- Minimum of intermediate ability in Microsoft Word, Outlook, and Excel.
Preferred Qualifications
- Higher Education Enrollment Services experience.
- Experience with Ellucian Colleague or another Student Information System.
- Previous Management Experience.
Physical Demands
- Work is normally performed in a general office setting
- Work is conducted in a busy office environment with frequent interruptions
- This position requires light physical activity and movement
EOE Statement
Kishwaukee College is an Equal Employment Opportunity Employer and any reasonable and timely accommodations in compliance with the Americans with Disabilities Act will be made upon documented request by the employee.
Position Status
Full Time
Hours per Week
40
Weeks per Year
52
Budgeted Hours per Year
2080
Temporary Position - Begin Date
Temporary Positions - End Date
Type of Position
Professional Staff - Non-Grant Funded
Hiring Salary Range Requested
$55,000.00
Support Staff Pay Band (if applicable)
Support Staff Pay Range (if applicable
Posting Detail Information
Posting Number
S329P
Number of Vacancies
1
Job Open Date
01/03/2025
Job Close Date
Open Until Filled
No
Special Instructions Summary
Employee Benefits: https://kish.edu/about/human-resources/employee-benefits/index.php
Advertising Summary
Internal Posting for Position, College Website
Illustrative Examples of Essential Functions
Job Duty Name
Description of Job Duty
- Ensure department procedures are accurate and in compliance with US Department of Education and Illinois Community College Board standards district-wide.
- Assists Registrar with maintenance of Student Services web pages, calendars, dates and deadlines, schedules, and the academic catalog.
- Assists Registrar with development and implementation of Student Services processes and policies.
- Administers FERPA compliance procedures and leads FERPA training for college employees, in the absence of the Registrar.
- Works closely with the Registrar to manage student records, document storage and database integrity.
- Assist Registrar with college software development and enhancements for Student Services.
- Assists Registrar with researching and developing new Student Services initiatives.
- Assist Record Analyst with transcript evaluation procedures by performing college transfer credit evaluation district-wide, including accurate processing of military transcripts, non-traditional tests for credit, and department proficiency.
- Manage updates of student records as appropriate, such as grading processes and recording course substitutions/waivers/Incomplete grades.
- Assists Records Analyst with performing graduation degree audits for all academic programs offered at the college.
- Assists Registrar and Records Analyst with coordinating of bi-annual the commencement ceremony as needed.
- Works as backup to other areas within Student Services as needed.
- Trains new staff as requested by the Registrar.
- Performs other job-related duties as assigned by the Registrar.
Essential Duty?
Yes
Percentage Of Time
100
Salary : $55,000
