CONTRACT SPECIALIST - HUMAN SERVICES

OVERVIEW

QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS

REQUIRED EDUCATION AND EXPERIENCE:

• High School Diploma or GED; AND
• Two years of specialized office specialized office or technical program experience including six months of contract processing experience.
• Related education demonstrating required knowledge, skills, and abilities to perform the job may substitute for up to six months of experience.

PREFERRED EDUCATION, EXPERIENCE, OR QUALIFICATIONS:

• One or more years of contract processing experience.
• Knowledge of office administration, to include the preparation of draft documents for contracts, grants, agreements, requests for proposals, and requests for qualifications.
• Basic legal terminology and the methods of processing legal documents.
• Understanding and/or awareness of social service system terminology.
• Effective communication skills, both oral and written.
• Quality control and proofreading practices.
• Experience with phone based outward facing customer service.
• Use and care of personal computers/terminals, related peripheral equipment and Word processing and database systems/software, including proficiency with Microsoft Office products.

Prior to employment, the successful candidate must:

• Submit official transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualifications.
• Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting.
• Authorize and complete a criminal background check. Information received is reviewed on a case-by-case basis and will not necessarily remove a candidate from consideration.

Prior to employment, the successful candidate must:

• Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting.

• The duties in this position are performed in an office setting, and may be required to lift at least 20 pounds.

ILLUSTRATIVE EXAMPLE OF DUTIES

In this role, you will have the opportunity to:

• Ensuring the execution of all Human Services contracts, grants, agreements and modifications/amendments, to include the initial coordination and tracking of changes; their submission, routing, and tracking through eContracts; the sending out for vendor signatures and any required follow-up; and the preparation of the final documents for signature by the required approval authority (County Commissioners, County Administrator, or Department Head).
• Directly responsible for records for supporting internal records management including records retention, sorting documents, and re-organization of SharePoint.
• Advisory Board Preparation. Provide administrative support for agency sponsored groups and activities such as monthly advisory groups, community networking meetings, or annual conferences. As a backup only.
• Provides essential office support through the coordination of mail pick-up and delivery.

OTHER POSITION RELATED INFORMATION

• Who May Apply: This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills.
• This position is classified as eligible for overtime under the Fair Labor Standards Act (FLSA)
• This position is non-represented and covered under the Kitsap County Personnel Manual. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions.
• Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office.
• This recruitment is being used to fill an existing open position and may be used to fill future openings for up to six (6) months.
• Work hours for this position are Monday – Friday, 8 a.m. – 4:30 p.m.
• Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection.