What are the responsibilities and job description for the LEGAL SECRETARY position at Kitsap County, WA?
OVERVIEW
The Office of the County Prosecutor has a duty to protect the safety of the people we serve by addressing criminal behavior through the criminal justice system. We have a duty to ensure the constitutional rights of defendants are not violated, as well as to ensure rights of victims are recognized. We also have statutory and constitutional duties to provide competent and timely legal services to our elected county officials as well as appointed county department heads.
The Office of the County Prosecutor has an exciting opportunity for a Legal Secretary to join the Criminal Division. The incumbent is responsible varied general office work of moderate difficulty, which may include reception duties. The ideal candidate will have an understanding of general clerical knowledge, proven experience in customer service, and the ability to prioritize multiple competing tasks. We seek a team player with communication skills and an attention to detail.
Interested candidates must upload a resume and cover letter explaining your interest in the position and qualifications.
QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS
REQUIRED EDUCATION AND EXPERIENCE:
- One year of general office and/or customer service experience.
- Related education demonstrating required knowledge, skills and abilities to perform the job may substitute for up to 6 months experience.
PREFERRED EDUCATION, EXPERIENCE, OR QUALIFICATIONS:
- Prior experience or education in legal office practices is highly desirable.
Criminal Conviction Standards:
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The successful incumbent will or may have access to a secured/confidential facility or computer system(s). As a result, Kitsap County will be conducting an extensive criminal background check by law enforcement agencies, which includes fingerprinting.
- Please review the following list of disqualifying crimes and negative actions to determine if you meet our standard for this position: https://www.dshs.wa.gov/ffa/disqualifying-list-crimes-and-negative-actions
Required Licenses, Certificates, Examinations/Tests and Other Requirements
Please note: The incumbent is responsible for obtaining and maintaining all of the following required licenses, certifications and other requirements.
Prior to employment, the successful candidate must:
This position requires a security clearance. Prior to employment, a thorough background check through Law Enforcement Agencies and previous employers will be conducted. Kitsap County reserves the right to independently determine applicant's prior criminal conviction record.PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT
(The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.)
- Requires exertion of force of 20 pounds occasionally, 10 pounds frequently, lift/carry/move objects, files/documents and other case material. May be required to lift/transport file boxes weighing up to 50 pounds, in which case assistance is available.
- Reaching above and/or below shoulder.
- Sitting and/or standing for extended periods of time.
- Vision sufficient to read source materials and computer screen data.
- Work is performed primarily in an office environment.
- May have exposure to violent or hostile individuals
ILLUSTRATIVE EXAMPLE OF DUTIES
In this role, you will have the opportunity to:
Performs general office duties such as; responding to routine inquiries by telephone or person-to-person, taking and distributing phone messages for office staff while maintaining security and confidentiality. May deal with sensitive and/or potentially volatile situations.
Operates standard office equipment such as computers, printers, copies, telephones, adding machines, recorders, and fax machines.
Inputs, verifies and retrieves information from case management system. Retrieves documents for assistance to judges, attorneys and the public. Opens and prepares new case files; maintains current files and records dates on which subsequent actions must be taken.
Type miscellaneous correspondence, documents, reports, forms and other materials; input data into case tracking systems with a high standard of accuracy, completeness and correctness of content using accepted departmental form and context. Open/Close case files as instructed.
Acts as support to other legal assistants as required.
May prepare and process legal documents.
May be required to lift heavy objects.
Performs other related duties as required.
OTHER POSITION RELATED INFORMATION
- Who May Apply: This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills.
- This position is classified as eligible for overtime under the Fair Labor Standards Act (FLSA)
- This position is covered under a collective bargaining agreement with AFSCME 1308 and the Kitsap County Personnel Manual. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions. Employees joining the union will be required to pay union dues through payroll deduction. Membership in the union is optional.
- Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office.
- This recruitment is being used to fill an existing open position, and may be used to fill future openings for up to six (6) months.
- Work hours for this position are Monday – Friday, 8 a.m. – 4:30 p.m.
- Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection.
