Office Administrator

TO APPLY: Please email your resume with a short cover letter to HRTeam@kc-church.org

Kittamaqundi Community Church, Inc (KC) is a non-denominational community founded in 1969 inspired by the Church of the Saviour. Based in the historic Carriage House of Columbia, Maryland, we are an inclusive, creative, and generous spiritual community. We nurture each person’s spiritual journey and live as channels of our loving Creator’s compassion and justice in the world. We explore the ministry of Jesus and diverse spiritual paths together. We respond to the Spirit’s call in our lives and put love into action.

KC is seeking a part-time Office Administrator to provide administrative support services to our Enabling Minister (EM) and the Kittamaqundi Community (KC) for the day to day functioning of the church office. The ideal candidate will be detail-oriented, technically savvy, resourceful, and self directed. 

Supervisory Relationships:

The Office Administrator reports directly to the Enabling Minister. The Office Administrator also has a task-based reporting responsibility to the Finance Leadership Team (FLT) chair for items related to the function of the FLT.

Responsibilities:

Office Management

• Receive and attend to visitors and scheduled contractors in the building. 
• Receive and process mail, ensuring items are properly forwarded to the correct parties.
• Manage incoming email and phone messages. 
• Maintain paper and electronic files and ensure orderly updates and appropriate file retention.
• Support Enabling Minister in preparing and sending weekly email announcements to the community. 
• Maintain the KC Member Directory and/or KC Community database.
• Maintain the KC administrative office, including the stocking/ordering of office supplies.
• Maintain the office computer with updates, etc.
• Monitor and re-stock KC informational booklets in the building.
• Provide administrative support to Council as needed, including management of Google docs files and folders. 
• Other duties as needed.

Worship and Community Support

• Print and prepare the Sunday bulletins.
• Prepare and track sign-in sheets for Sunday visitors. Create name tags for members and regular visitors who wish to have one.
• Assist in the preparation of materials for the community’s annual retreat.
• Support our Outreach Team’s quarterly distribution by printing and mailing letters and checks.

Leadership Team Support 

• Maintain electronic and paper records of all bills and reimbursement requests with  associated approvals. Maintain records for the Rental Team.
• Route reimbursement requests through the approval process in Adobe Acrobat.
• Ensure that necessary parties approve payments and that authorized signers sign paper checks in a timely manner.
• Print checks, coordinate signatures, and mail out to appropriate parties.
• Collect timesheets from part-time staff to route to payroll processor.
• Support payroll process as needed.
• Scan and file rental contracts.
• Update Rental Team spreadsheet.
• Receive and track rental payments and process rental refunds.

Requirements:

• 1-3 years of prior professional experience in an office or church environment is required.
• Must have demonstrated experience in handling confidential information with discretion and integrity.
• Demonstrated proficiency in Google workspace applications is a must.
• Experience with tools such as Canva and Mailchimp is a plus.
• Comfort with basic bookkeeping skills such as processing invoices, tracking expenses, and managing simple financial records.
• Must have a reliable form of transportation to our church location in Columbia, MD.

Position Details:

This position is year-round part-time, up to an average of 15 hours per week. The Office Administrator shall primarily work onsite at The Carriage House during weekdays, with the possibility of some occasional evening hours. The specific working schedule is somewhat flexible and may be negotiated. Remote work is only permitted with advance approval from the Enabling Minister.

Pay range: $18 - $20 per hour

Employee benefits are not provided. Paid time off is available. 

A desktop computer will be provided in the office along with access to KC server, accounts, and subscriptions as necessary for the performance of duties. The Office Administrator must commit to confidentiality of passwords, data, and other proprietary information.

This position may involve some occasional lifting of objects less than 50 pounds. This is a mostly sedentary desk position that requires working on a computer. 

Kittamaqundi Community Church is an inclusive spiritual community committed to providing equal opportunity to all people and to cultivating a culture that enables all employees to bring their full, unique selves to work.