What are the responsibilities and job description for the Information Technology Procurement Specialist position at KLC Inc?
Job Description
Job Description
KLC Consulting, Inc.
Requirement for : IT Procurement Specialist, Advanced – Tallahassee, FL
Contact : Maggie Manning : 850-270-9732, MManning@klcinc.us
End Client : Florida Department of Children and Families (DCF), Office of IT (OITS), 2415 N. Monroe St., Tallahassee FL
Closes : February 25, 2025 by Noon EST
For Term : The positions are for short-term assignments with a duration extending until June 30, 2025.
Note : This position will be onsite full-time. The Department may select one or more candidates in this position. Candidates available immediately are preferred. Candidates can either work part-time or full-time.
Primary Job Duties and Tasks :
- Manage both strategic and administrative responsibilities related to IT finance / purchasing / buying.
- Day-to-day tasks may include processing requisitions, purchase orders, quotes, supplier management, conducting market research, negotiating pricing, establishing terms and conditions for services, resolving invoice discrepancies, and communicating the status of purchases with internal customers.
- Create and manage requests for quotations (RFQs), requests for proposals (RFPs), requests for information (RFI), Invitation for Negotiate (ITN) and managing supplier relationships.
- Negotiate, purchase orders and procurement.
- Coordinate solicitation and contract workflow for the Division including coordinating and negotiation interactions throughout vendor selection and procurement process.
- Provides technical guidance to division staff in the development of Scopes of Work (SOW) providing guidance to division staff regarding necessary changes, improvements and additions to the SOW for contracts.
- Resolves discrepancies with outside vendors and internal
Submissions Must Include
1. Candidate Resume(s) Include relevant experience, certifications, education, etc. related to the services requested in the Scope of Services.
2. Exhibit E - Resume Self-Certification Form
3. References Provide three (3) clients for which similar services were performed within the past three (3) years. Or if the candidate has performed services for DCF in the past three (3) years, each separate work effort may substitute for a client reference if the below information can be provided for each effort.
4. Education, Certification and KSA’s Matrices
Education, Experience, and Skills Matrices
Required Education
Degree / Date of Graduation
University / School
Bachelor’s or Master’s Degree in Business Administration, Computer Science, Information Systems, or other related field. Or equivalent work experience.
Specific Knowledge, Skills and Abilities (KSA)
Years of Experience
Year Skills Last Used
Skill Level
See Below)
Proven ability and experience in executing procurement programs, successful negotiations, and vendor relationship management.
Experience with complex, multi-level, multi-vendor procurement processes and contracting procedures, especially in government organizations.
Experience in managing federal funding and the reporting necessary to support the use of those funds.
Experience managing and monitoring technology contracts and vendors.
Experience with the state budget process.
Excellent writing skills so that information can be communicated clearly
Understanding of federal and state fiscal rules and procurement policies
Proven organizational skills
