What are the responsibilities and job description for the Project Manager - Commercial Carpentry position at Klover SEPA Inc.?

Commercial Carpentry Project Manager | Tri-State Area, PA

The Project Manager exists to manage the field operations of assigned projectjob sites and manage all aspects of project delivery while ensuring that allproject goals are achieved, as per the agreed upon timeline, in accordance withthe Company policies, procedures, and initiatives.

Essential(Core Competencies) Duties

Analyze original Bid and complete Re-Bidprocess and review the full scope of all phases of project includingquantities, overall bid to identify any discrepancies before the project startsand identify and explore areas of cost saving potential or value engineering
Establish project budget by assigningall cost codes to be used in the project and assign values to the codes inFoundations Accounting Software, set DPC budget and plan, and create FLS foruse on the project
Determine Scope of Work and completeSubmittals while identifying any possible substitutions that would create efficienciesor be cost effective and / or identify any special order or long lead time itemsthat may cause issues with project schedule
Plan all construction operations andschedule intermediate phases to ensure deadlines will be met
Determine needed resources (manpower,equipment, and materials) from start to finish with attention to budgetarylimitations
Put out to bid and negotiate pricingwith external vendors (material, equipment, etc.) to reach profitableagreements within budgetary limitations
Manage the Scope of Work to be subbedout and solicit bids. Manage all sub bid entries and determine which subs touse on each project
Manage subcontractor billings, ensurethat the daily subcontractor reports are completed, and manage thesubcontractor relationship
Acquire material and monitor stocks tomaintain project deliverables. Ensure materials meet specifiedrequirements
Perform project document management bycompleting, submitting, and following up on approvals of project change orders,identifying additional work directives and obtain field completed forms fromforeman, and complete billings ensuring that we are meeting all requirementsand follow through to payment when asked to do so
Manage documentation of project file byproper storage of documents in virtual project files and ensuring that bothonline and hard files are neat and organized with all documentation andcorrespondence easily accessible
Perform quality assessments regularly toensure work is at Klover quality standards
Anticipate and document areas ofpotential dispute by writing correspondence to memorialize the resolution ofissues and to clarify our response to issues raised by others
Manage client expectations in a mannerthat we always meet or exceed the client's expectation by keeping the project apositive experience for our clients at all levels of management. If anissue arises, notify senior management immediately and provide recommended waysto resolve the issue before it escalates into a large problem
Manage project budget and forprofitability by identifying potential problems early enough so the opportunityto correct the problem is possible
Accurately predict the final GrossMargin within 1% by the time the project is 40% complete and avoid margin fadeat the end of the Project while striving to continuously improve the grossmargin of the project
Develop project plan by completing aninitial site inspection, planning the workflow on the project and communicatingin writing to senior management. Once senior management approves plan,communicate with client while including senior management in all communicationto client
Mobilize project by completing sitere-inspection to ensure readiness and arranging for gang box, tools &equipment for delivery to the job site
Conduct foreman briefing by creating theforeman project folder, attending foreman review to check estimating process,and participating in foreman project review presentation
Perform jobsite visits (minimum 1 to 2times per week) to ensure PM always has the pulse of the project and tospecifically review for safety, aid in problem solving, order and scheduledeliveries, manage the foreman / superintendent relationship, attend job sitemeetings, and monitor quality, scope of work, and project schedule
Represent projects in daily manpowerscheduling meeting
Manage all client relations includingthe PM / PM, PM / Superintendent, and the Foreman / Superintendentrelationships
Demobilize the project by scheduling andmonitoring material and equipment demobilization, completing and deliveringcontract close-out documents and attic stock, if applicable
Conduct project debrief meeting byincluding estimators, project foremen, trade and general superintendents, and projectmanagers to identify and investigate positive and negative variances in thebudget

MarginalFunctions :

Develop a Project Safety Plan (PSP) forevery project inclusive of identifying any special labor, equipment, ortraining requirements and communicate the PSP to senior management. Once seniormanagement sign off on PSP plan, release in writing to field personnel andclient. Update PSP as project is underway and anything not previouslyidentified occurs

Ensure that the Daily Field Reports arecompleted with labor on site and hours worked

Perform job site visits both prior tojob site start times as well as during periods of the work-day that job sitestaff and subs are working to monitor work hours worked (arrival and departuretimes) and overall safety of site personnel

Monitor and coach all field personnel onsafety requirements

Obtain and review 2 week look ahead from Site Foreman

Supervise the work of laborers,carpenters etc. and give them guidance when needed

Special projects as needed

Evaluate progress and prepare detailedreports

Supervisory / Management Requirements

TheProject Manager supervises the following positions : Project Manager Assistant,Field Foreman / Superintendent, Subcontractors and all field carpenters and panelinstallers.

Qualifications

Required Education and Experience :

High School Diploma or GED

7 years' experience managing projectswithin the commercial carpentry field

Proficiency with PCs and ability tolearn new software programs

Proficiency with Microsoft Office 365Suite (MS Word, MS Excel & MS Outlook)

Working experience using constructionaccounting and budgeting programs

PreferredEducation and Experience :

Associate degree in engineering,Construction management, Architectural Disciplines, Building Science, or otherrelated concentration

10 years' experience managing projectswithin the commercial carpentry field

5 years' experience with hands on fieldcommercial carpentry work

PMP or equivalent certification

Proficiency with QuickBid and On-ScreenTakeoff

Proficiency with various projectmanagement software (Procore, etc)

Proficiency in construction accountingand budgeting software, Foundations preferred

Proficiency with Microsoft Project andSmartsheet

KeyCompetencies :

The ability to effectively lead aproject through all phases to successful completion

The ability to lead and motivateimmediate successful performance of others (inclusive of Klover staff andsubcontractors), facilitate skill development and give feedback in a mannerthat facilitates confidence and maintains self-esteem and positive professionalgrowth

The ability to balance multiple projectsand priorities simultaneously

The ability to resolve interpersonal orcustomer conflicts for WIN / WIN solutions

The ability to Identify or participatein identifying changes & new approaches to items such as procedures,methods, models, products, services, theories, concepts, technologies, etc.that benefit employees, customers and / or the organization

The ability to demonstrate concern formeeting internal and external customer needs in a manner that providescollaboration and satisfaction for the customer within the resources that canbe made available

The ability to successfully adapt(personally & professionally) to changes in the internal and externalenvironment

The ability to make decisions thatpromote successful outcomes for employees, customers and / or the organizationand the wherewithal to know when senior management should be brought in theloop before a final decision is made

The ability to develop and use effectivestrategies, change management and interpersonal skills to influence otherstoward the accomplishment of identified objectives

The ability to build a relationship with another person or group through effective communication skills (listening, speaking & behaving)

The ability to convey thoughts andexpress ideas effectively using speech in individual or group situations;attends to and fully comprehends what others are saying

The ability to achieve business resultsthrough the effective and efficient utilization of resources

The ability to use clear & succinctwritten communication in the execution of this position to effectively transmitdata, instructions, processes, procedures, etc

The ability to manage one's internalstates, impulses and resources

The ability to willingly cooperate andwork collaboratively toward solutions that generally benefit all involvedparties and accomplish group objectives

Ability to plan a project andeffectively organize the resources to accomplish the desired outcome

The ability to manage one's internalstates, impulses and resources

WorkEnvironment

Thework environment will consist of a combination of a normal, climate controlled,office environment and both indoors and outdoors on many types ofconstruction projects, with varying degrees of exposure to the elements. Thismay include extreme heat (>

85 degrees for longer than one hour of exposure),extreme cold (

CompanyStandards

The employee will adhere to thecompany's safety policy and, at all times, will use all required PersonalProtective Equipment provided to employee

The employee will represent the Companyin a positive, professional manner with fellow employees and within thecommunities served

The employee will encourage and maintainteamwork throughout the company and will communicate all pertinent informationin a timely and effective manner

The employee will endeavor to maintainour integrity by embracing high ethical standards and adhering to companypolicies

Consistently demonstrates Company'sGuiding Values of Quality, Customer Satisfaction, Integrity, Teamwork, andCommunity

Acknowledgement

Positionduties and expectations change over time. This job description is notintended to be an all-inclusive, exclusive or exhaustive list of the jobfunctions that an employee in this position may be asked to perform from timeto time. The employee may perform other related duties as assigned tomeet the ongoing needs of the Company. If there is ever a time that you areunsure what is expected of you, you are expected to meet with your manager andask questions. If you are unsure how to perform a certain task, ask yourmanager before performing.

KloverContracting Inc. expressly prohibits any form of workplace harassment of anykind. Klover is committed to providing equal employment opportunities andemploying an inclusive and diverse workforce.

KloverContracting, Inc. provides equal employment opportunities (EEO) to allemployees and applicants for employment without regard to race, color,religion, sex, sexual orientation, national origin, age, gender identify,veteran or disability status. In addition to federal lawrequirements, Klover Contracting, Inc. complies with applicable state and locallaws governing nondiscrimination in employment in every location in which thecompany has facilities. This policy applies to all terms and conditions ofemployment.

Klover SEPA Inc. is an EEO employer - M / F / Vets / Disabled

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