Operations Manager (Head of Finance & Operations)

KLR is proud to partner with van Beuren Charitable Foundation (“vBCF” www.vbcfoundation.org) to recruit the Foundation’s new Operations Manager. Founded in 1986, vBCF is a family philanthropy with the majority of its distributions benefiting Aquidneck Island and surrounding communities. Having contributed over $120 million to the Newport region since its inception, the Foundation has emerged as a strategic partner to like-minded charitable organizations and remains committed to strengthening the community in its priority areas of interest: education, health, economic development, and the built and natural environments.

Position Overview:

Reporting directly to the Executive Director, the Operations Manager is responsible for business operations, financial management, and operational systems to ensure daily operations run smoothly and efficiently. The Operations Manager will provide support to the Foundation’s Finance Committee, Board, and staff and is the primary contact for the Foundation’s external service providers who are critical to current operations (e.g., Human Resources, Legal, Accounting, and Technology). The ideal candidate will be proactive, meet deadlines, communicate effectively, and employ their critical thinking and analytical skills as appropriate.

Key Responsibilities:

• Manage and enhance systems that allow for efficient and smooth functioning of Foundation’s operations.
• Manage payroll and benefits administration and support the Executive Director with Human Resources planning and needs.
• Manage bookkeeping duties, accounts payable/receivables, grant disbursements (process payments), and the annual budget planning process. Track and monitor spending, forecasts, and cash needs.
• Manage all vendor contracts for the Foundation and specifically vendor relationships related to legal, accounting, payroll/benefits, and technology.
• Ensure compliance with regulatory and reporting requirements related to private foundation, personnel, and the Foundation’s policies and internal controls.

Desired Experience & Competencies:

• Five or more years’ experience in operations management; a degree in business management or accounting degree is desirable but not required.
• Sound knowledge of general and nonprofit-specific accounting principles and procedures.
• Knowledge of Human Resources systems management including payroll, benefits, and compliance.
• Demonstrated experience managing and utilizing CRM systems (Customer Relationship Management).
• Familiarity with grants databases, such as Blackbaud or similar platforms.
• Proficiency in Microsoft Office; familiarity with QuickBooks.
• Bilingualism is a plus (English/Spanish or English/Portuguese).