What are the responsibilities and job description for the IPS ADMINISTRATIVE SPECIALIST position at KLS MARTIN LP?
Job Details
Job Location: Manufacturing - Jacksonville, FL
Position Type: Full Time
Education Level: High School
Salary Range: Undisclosed
Travel Percentage: None
Job Shift: Day
Description
Job Summary
Responsible for the creation of IPS cases, transferring cases to production, creating SAP sales/ production orders, and closure of IPS cases. Assists with other general office functions as needed.
Essential Functions, Duties, and Responsibilities
- Create Sales Orders and Work Orders (Production Order) for cases in SAP.
- Invoice cases in SAP once case is manufactured.
- Close process for IPS cases.
- Transfer cases into production queue when ready.
- Coordinate with engineer to update case check list as needed.
- Create debit memos for planning sessions and laser marking requests.
- Perform Purchasing duties for consumables and raw materials for KLS Martin Manufacturing.
- Perform other administrative tasks as needed.
Qualifications
Educational and Experience Requirements
- High School Diploma or Equivalent, AA degree preferred or equivalent combination of education and experience.
- Proficient user of Microsoft Office applications.
Knowledge, Skills, and Abilities
- Adhere and support KLS Martins quality and safety policies and procedures.
- Ability to retrieve and interpret documentation.
- Able to work in a team setting and independently under minimum supervision
- Strong interpersonal skills with the ability to effectively communicate at all levels internally as well as externally.
- Problem solving & Decision Making / Adaptability & Flexibility
- High level of customer service displaying positive attitude.
Skill Requirements
- Typing/computer keyboard
- Utilize computer software (specified above)
- Retrieve and compile information
- Maintain records/logs
- Verify data and information
- Organize and prioritize information/tasks
- Operate office equipment
- Verbal communication
- Written communication
- Research, analyze and interpret information
- Basic mathematical concepts (e.g. add, subtract)
Physical Requirements
- Sitting for extended periods
- Extended periods viewing computer screen
- Walking
- Reading
- Speaking
- Hear/Listen
- Maintain regular, punctual attendance
- Lifting/carrying up to 20 pounds various items
- Repetitive Motions
- Reaching/Grasping
- Writing
Hazards
- Normal office environment
