What are the responsibilities and job description for the Administrative Assistant position at Knox McLaughlin Gornall & Sennett?
Knox Law seeks to hire paralegals, administrative assistants, and other support staff with excellent technical and professional skills. Applicants go through a rigorous interview process which may include testing and multiple interview sessions. We seek candidates who are organized, motivated, collaborative, and responsible to join our dedicated and hard-working team.
Successful candidates are provided with thorough orientation and training designed specifically for their position. New hires will receive an introductory performance review after three (3) or more months on the job, and annual performance reviews are conducted on an ongoing basis.
Full time staff are afforded many benefits, including health insurance, dental and vision, profit sharing 401(k), employee assistance program, and more. Our annual paid vacation plan includes each employee’s birthday and work anniversary in addition to our 10.5 paid holidays. Staff is also encouraged to volunteer in the community via paid hours each year. Finally, we reward employees and encourage camaraderie throughout the year by hosting small events – trivia competitions, happy hours, picnics, etc.
Knox McLaughlin Gornall & Sennett, P.C. is an equal opportunity employer. We do not discriminate on the basis of race, color, genetics, national origin, ancestry, religion, creed, gender identity, gender expression, marital status, familial status, sexual orientation, citizenship status, veteran status, political affiliation, age, disability, or any other characteristic protected by law, or because of an individual’s engaging in legally protected activities.
Administrative Assistant - Erie
Knox McLaughlin Gornall & Sennett, P.C. is seeking a full-time employee for our Erie office to perform a variety of secretarial duties, under general supervision and according to established policies and procedures. The successful candidate will maintain positive contact with clients, attorneys, and staff and maintain confidentiality of client matters.
Minimum Qualifications:
- Ability to read, write and perform non-complex math calculations as normally required through completion of high school or equivalent.
- High level of comprehension of legal terminology and complex documents, preferably related to real estate transactions.
- Approximately one to two years clerical job experience including Word experience.
- Ability to type on a computer keyboard and at least 40 wpm.
- Ability to work at least 37 1/2 hours per week in a law firm environment and provide own transportation to and from work. Ability to work hours in addition to the regular work schedule as needed.
Essential Duties and Responsibilities:
- Utilize a computer to produce legal documents, memoranda, and correspondence according to prevailing Knox Best Practices.
- Participate in training programs to learn and incorporate new computer skills and operational methods to meet prevailing Knox Best Practices as required for the position.
- Follow attorney instruction and produce accurate work. Proofread all work to assure documents are free of spelling, grammatical, and typographical errors.
- Maintain good client relationships by handling all calls, e‑mails, and visitors in an appropriate manner.
- Open, sort and date incoming mail. Ensure the timely delivery of outgoing mail, faxes, and e‑mails.
- Maintain effective and efficient calendar and deadline systems utilizing appropriate firm technology.
- Arrange for court reporters and other purchased services. Register attorney(s) for seminars.
- Conduct conflict checks for new clients and accurately open billing files for all matters. Prepare paper files and maintain file organization.
- Enter attorney time into the time and billing software in time for month end closing. Proof, review, and edit prebills. Process bills and monitor accounts receivables.
- Possess an understanding of attorney’s practice and actively participate in the flow of work in order to proactively assist attorneys.
- Perform all other tasks as may be assigned from time to time by attorneys or the Chief Operating Officer.
Qualified candidates may submit a resume and cover letter to Tara Mobley (contact information above).
Knox McLaughlin Gornall & Sennett, P.C. is an equal opportunity employer. We do not discriminate on the basis of race, color, genetics, national origin, ancestry, religion, creed, gender identity, gender expression, marital status, familial status, sexual orientation, citizenship status, veteran status, political affiliation, age, disability, or any other characteristic protected by law, or because of an individual’s engaging in legally protected activities.