Administrative Assistant - Maui

Job Summary:

The Administrative Assistant will perform administrative tasks and services to support effective and efficient operations of the organization.

Duties/Responsibilities:

• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, payroll, onboarding, etc.; refers more complex questions to management.
• Maintains the integrity and confidentiality of human resource files and records.
• Provides clerical support to the HR department.
• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
• Conducts or assists with new hire onboarding.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Performs clerical duties including typing, filing, and completion of simple forms.
• Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
• Serves as the receptionist for the office, greeting visitors and applicants.
• Sorts incoming mail and delivers to appropriate department or individual; processes outgoing mail.
• Maintains filing systems either manually or electronically.
• Manages calendars and schedules appointments.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.
• Excellent organizational skills and attention to detail.

Education and Experience:

• Associates degree in related field preferred.
• 2-3 years prior related office experience preferred.
• 2-3 years of prior customer service experience preferred.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.

Benefits

• Health Insurance
• PTO

Job Type/Shift:

• Full-time, Monday - Friday, 8:00am - 4:30pm

All offers of employment are contingent on passing a drug and background screen.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.