Accounts Payable Supervisor

Duties and Responsibilities

• Supervision & Team Management: Supervise and mentor a team of Accounts Payable employees, providing training, guidance, and performance reviews. Ensure the team follows established AP policies and procedures.
• Invoice Review & Approval: Oversee the review and approval of invoices, ensuring accuracy and that they align with company policies and budgets.
• Payment Processing: Manage the payment process, ensuring that payments to vendors, suppliers, and other creditors are made accurately and on time.
• Reconciliation & Reporting: Oversee the reconciliation of accounts payable transactions to the general ledger, ensuring all invoices are properly recorded and any discrepancies are resolved.
• Process Improvement: Evaluate and suggest improvements to the AP processes to enhance efficiency, reduce errors, and ensure timely payments.
• Vendor Management: Maintain and cultivate positive relationships with vendors, resolve payment issues, answer inquiries, and negotiate payment terms when necessary.
• Compliance & Internal Controls: Ensure compliance with accounting standards, company policies, and legal regulations, such as state sales tax and J-SOX compliance.
• Month-End and Year-End Closing: Assist in month-end and year-end close processes by ensuring AP data is accurate, and all necessary entries are made for financial reporting. Ensuring at year end that all required 1099s are filed accurately and in a timely manner.
• Audits & Documentation: Assist with external and internal audits by providing the required documentation and ensuring that all financial records are well-organized and easily accessible.
• Financial Reporting: Prepare and submit regular reports regarding accounts payable aging, payment status, and cash flow impact to senior management.

Preferred Qualifications

• Education: Bachelors degree in accounting, finance or related field
• Experience: 3-5 years of experience in accounts payable or a related accounting role, with at least 1-2 years in a supervisory capacity
• Certifications: CPA or other accounting certifications are a plus, but not required
• Skills:

• Experience with automated accounts payable systems and electronic payment methods
• Strong knowledge of state tax regulations and compliance requirements
• Experience with X3 and Concur is helpful
• Proficiency in Excel