What are the responsibilities and job description for the Executive Assistant – C-Suite position at KODIAK Construction Recruiting & Staffing?
Executive Assistant – C-Suite
Position Overview:
We are seeking a highly organized and proactive Executive Assistant to provide high-level support to our C-suite executives. This role requires a detail-oriented professional with exceptional communication skills, the ability to manage complex tasks, and a passion for efficiency and innovation.
Key Responsibilities:
Continuous Improvement
- Identify and implement new tools and technologies to enhance productivity and streamline workflows.
- Stay informed on industry trends, particularly in technology and event planning, to bring innovative solutions to the team.
- Regularly assess and refine internal processes to drive efficiency and effectiveness.
- Maintain a forward-thinking approach to learning and integrating emerging technologies.
Professional Presentation & Communication
- Develop and design compelling, high-quality presentations for executive meetings and internal communications using PowerPoint, Keynote, Google Slides, and other design software.
- Ensure all presentations adhere to brand guidelines, are visually engaging, and effectively communicate key messages.
- Integrate multimedia elements, data visualizations, and creative design techniques to enhance presentation impact.
- Draft professional speeches, executive communications, and reports at a high level of business acumen.
Event Planning & Coordination
- Plan, coordinate, and execute internal and external events, including conferences, meetings, team-building activities, and client gatherings.
- Collaborate with vendors, venues, and service providers to manage logistics such as catering, transportation, and technical requirements.
- Oversee event execution from start to finish, ensuring all details are managed seamlessly to provide an exceptional attendee experience.
Qualifications & Skills:
- Experience: Mid-Senior level experience in executive support, administration, or a related field.
- Skills:
- Exceptional writing and communication abilities
- Strong proficiency in presentation design and storytelling
- Experience with expense reporting and budget management
- Expertise in event planning and coordination
- Advanced knowledge of Microsoft PowerPoint and internal communication tools
- Ability to manage travel arrangements and complex calendars
- High-level executive support experience
Employment Type: Full-time
This role is ideal for a strategic thinker with a passion for organization, creativity, and continuous improvement. If you thrive in a fast-paced, dynamic environment and enjoy working closely with top executives, we’d love to hear from you!
