What are the responsibilities and job description for the Payroll Specialist & Payment Allocation position at Kohan International Foundation?

Job Description

Job Opportunity : Payment Allocation & Payroll Specialist (In-Office, Long-Term Position)

Our psychotherapy group practice is looking for a highly organized and detail-oriented individual to manage insurance payment allocations, assist with payroll processing, and oversee training for new hires . This is a long-term, in-office position , and we are seeking someone who is committed to growing with our team.

Responsibilities :

Insurance Payment Allocation :

Accurately record and allocate incoming insurance payments , ensuring funds are assigned to the correct accounts.

Reconcile payments with insurance Explanation of Benefits (EOBs) to verify accuracy.
Identify and address any discrepancies in payments received.

Payroll Assistance :

Assist with payroll processing , ensuring accuracy in payouts.

Maintain records and ensure proper compensation based on insurance reimbursements.

Communicate with employee regarding any payroll-related questions or discrepancies.

Bookkeeping & Administrative Support :

Maintain accurate financial records for the practice, ensuring proper tracking of payments and outstanding balances.

Work with the team to streamline financial processes and improve efficiency.

Assist with preparing financial reports as needed.

Training & Onboarding :

Be responsible for training all new hires on office workflow, policies, and daily operations.

Develop and implement training materials and guides to ensure smooth onboarding for new team members.

Provide ongoing support and supervision to new employees to ensure they fully understand the practice's procedures and expectations.

Assist new hires in getting acclimated to the team, systems, and office environment.

Qualifications :

Prior experience in bookkeeping, accounting, or financial data management IS REQUIRED.

Experience working with insurance billing, medical / therapy practices, or financial reconciliation is a plus .

Strong proficiency in Google Sheets (or Excel) and experience handling data entry and financial tracking .

Highly organized and detail-oriented , with the ability to manage multiple financial records efficiently.

Strong problem-solving skills to identify and resolve discrepancies in payments .

Trustworthy and confidential , as you will be handling sensitive financial and payroll information.

Experience in training or onboarding new employees in office workflow and operations.

Preferred but Not Required :

Familiarity with insurance claims, billing codes, and EOBs .

Prior experience working in a healthcare, therapy, or medical setting .

Job Details :

Position Type : In-office, long-term role

Location : Culver City , CA

How to Apply :

If you are meticulous, organized, experienced in bookkeeping and payroll management, and comfortable training new hires in office operations , we would love to hear from you! Please send your resume and a brief cover letter detailing your experience and qualifications.

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