What are the responsibilities and job description for the Executive Secretary - Kodiak, AK office position at KOMAN Holdings, LLC?

Job Description

Natives of Kodiak (NOK) is looking for an experienced Executive Secretary to support our chief level staff in Kodiak, AK.

The Executive Secretary to the Vice President (VP) will be responsible for providing comprehensive administrative support to the VP and Board of Directors by managing business related tasks for the VP such as creating reports, reviewing emails, taking minutes, and other organizational tasks. This person will need to be flexible, able to work under tight deadlines, be familiar with the industry, and possess superb multitasking skills. The role requires uncompromising discretion and professionalism. This position will be in the Natives of Kodiak office located in Kodiak, AK.

WHY WORK HERE?

Competitive salary $65k-$75k
Benefits selected start the first month after hire.
Robust benefit options : medical, vision, dental, additional life insurance, critical illness, additional hospitalization coverage, pet insurance, and identity theft offerings.
Company paid 1X salary life insurance, short term disability and long-term disability insurance.
Company match up to 4% on 401K.

RESPONSIBILITIES :

Provide high-level administrative support to the VP and Board of Directors.

Assist in drafting policies and official documents Manage office operations, including scheduling, filing, database management.

Organize Board Meetings, prepare agendas, record minutes, and track action items.

Conducts research and compile data for decision-making purposes.

Acts as the point of contact between the VP and internal or external colleagues.

Keeps communication and events between the Board, committees and staff running smoothly.

Assists in compiling, drafting, editing, and proofreading correspondence, documents, presentations, proposals, and reports, and coordinating materials to ensure the team is prepared for meetings.

Prepares and edits presentations, reports, memos, invoices, letters, and other documents.

Format information for internal and external communication–memos, emails, presentations, reports.

Accurately and efficiently take minutes during meetings as needed.

Screen and direct phone calls if necessary and distribute correspondence.

Organizes meetings and books meeting rooms.

Handles correspondence directed to managers or other departments.

Manages the VP’s calendars and sets up meetings.

Makes travel arrangements and produces detailed travel itineraries.

Produces reports and presentations as requested.

Prepares and monitors invoices and submits / reconciles expense reports.

Handles sensitive information in a confidential manner.

Develops, resolves, and updates administrative systems to make them more efficient.

Perform other related tasks as assigned.

REQUIRED QUALIFICATIONS :

Excellent verbal and written communication skills.

Proficient in Microsoft Office products or related software.

Technologically savvy and is able to troubleshoot basic device issues.

Able to work independently.

Conscientious and highly organized with dependable follow-through and solid problem solving and judgment skills.

Ability to support and interact with multiple Executive leaders.

Undisputed level of honesty, integrity, and confidentiality.

Smart, sharp, a quick learner with a strong, persistent work ethic.

Consistently delivers high quality of work and possesses great attention to detail.

NOK is an Equal Opportunity Employer : Veterans / Disabled and other protected categories.

As a Federal Contract Employer, KOMAN Families of Companies follows Federal Laws as it pertains to drug testing. All candidates who receive a written offer of employment will be required to undergo drug testing for commonly abused controlled substances in accordance with Federal Law. It is important to note although a State may have legalized a controlled substance, if the controlled substance is illegal per Federal Law, it is then considered to be illegal. KOMAN Families of Companies is a Drug-Free Workplace. Successful completion of a background and DMV record check also must be completed prior to hire.

Preference will be given to Natives of Kodiak, Inc. Shareholders and Descendants of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e - 2(i).

Salary : $65,000 - $75,000

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