Accounts Receivable Specialist

Our client operates as a dynamic entity specializing in medical device manufacturing and distribution. Located in Torrance, California they serve as a pivotal hub for sales, marketing, technical support, research and development, and manufacturing activities. With a commitment to quality and innovation, they are a certified organization, dedicated to delivering exceptional products and services to customers across North and South America.

Location: Torrance, CA (Onsite)

Schedule: Full-Time, Monday - Friday, 8:15 AM - 4:45 PM (37.5 hours/week, hours may vary)

Salary Range: $25.00 - $26.50 per hour

Employment Type: Direct Hire

General Position Summary:

Under the supervision of the Senior Accountant and Accounting Manager of Revenue & Receivables, this position is responsible for various duties in accounts receivable, collections, and general accounting activities. The role includes clerical and bookkeeping tasks, customer liaison, and the application of accepted accounting procedures to prepare and maintain financial records and reports.

Essential Job Functions:

Accounting Support Activities:

• Develop a sound understanding of the operational systems within the company, including but not limited to the Oracle system.
• Apply working knowledge of the custom invoicing process, including error correction procedures, associated timelines, and concepts of filtering and validation.
• Manage cash application procedures and oversee aging receivables, particularly those over 30 days past due.
• Interpret and analyze departmental reports, customer reports, bank transaction reports, etc., to maintain accurate records of company sales and receivables.
• Process EDI invoicing and deposits, sending invoices electronically via customer-required websites/portals.
• Handle bad debt write-offs in accounts receivable and understand their impact on balance sheet provisions.
• Review and manage customer credit limits based on credit profile or usage rules, including placing delinquent customers on credit hold and evaluating their status for release.
• Ensure all new customers are set up in Oracle in compliance with Resale Certificate requirements.
• Record intercompany settlements involving gain/loss on foreign exchange conversion/translation.
• Prepare and enter various accounting data into the Oracle system; review aging reports, management reports, ledgers, and reconcile accounts receivable.
• Prepare incoming accounts receivable checks for deposit and coordinate detailed handling.
• Ensure correct GL account coding for miscellaneous cash receipt posting.
• Run daily, monthly, and annual accounting reports and update them as necessary.
• Assist in general ledger maintenance, account reconciliations, period-ending adjustments, accruals, and account analysis.
• Collaborate with other departments to resolve accounts receivable issues with customers.
• Prepare and file state and local sales tax returns for assigned states, counties, and cities.
• Respond to customer inquiries regarding invoices, providing research and backup information as needed.
• Assist the department with additional assignments as needed.

Administrative Support Activities:

• Provide clerical support within the department, including filing, typing, processing mail, photocopying, faxing, and other typical office tasks.
• Answer customer and vendor inquiries regarding accounting-related issues via telephone or written correspondence.
• Maintain and update department files and records as required.

Other Activities:

• Continuously seek improvements in work processes and techniques.
• Maintain professional communication both inside and outside the company.
• Participate in the monthly and annual reconciliation of sub-ledgers.
• Participate in the month-end and year-end closing processes.
• Compile statistics and prepare various reports for management.
• Collaborate as a team player to achieve common goals.
• Perform other duties and projects as assigned by company management.
• Cross-train with other accounting clerks to assist with work overflow or fill in as needed during their absence.
• Drive to the bank for various transactions (e.g., deposits, wire transfers) as required.

Essential Job Requirements:

Education:

• Associate’s degree in Accounting preferred but not required.
• High School diploma or equivalent, with relevant experience or formal training in basic accounting principles.

Experience & Minimum Qualifications:

• Five or more years of experience in accounting, particularly in accounts receivable.
• Proficiency in computerized ledger and financial reporting software.
• Experience with Oracle software applications preferred.
• Proficiency in MS Excel and other Microsoft applications (Word, PowerPoint, Access) and 10-key.
• Strong verbal and written communication skills, with the ability to explain complex concepts to customers unfamiliar with company systems or procedures.
• Ability to calculate figures such as discounts, interest, commissions, proportions, and percentages.
• Ability to follow written, oral, or diagrammatic instructions and apply common sense in problem-solving.
• Excellent attention to detail.
• Strong interpersonal and negotiating skills; ability to influence others while maintaining positive working relationships across departments.
• Understanding of accounting and financial processes, methodologies, and concepts.
• Ability to type at least 45 words per minute.

Physical Requirements & Working Environment:

• Frequently required to sit; occasionally required to stand, walk, use hands and fingers, and reach with hands and arms.
• Ability to occasionally lift and/or move up to 15 pounds.
• Ability to read and analyze hard copies and information on a computer screen.
• Ability to successfully manage multiple work pressures.
• Effective verbal and written communication skills with individuals and groups.
• Valid driver’s license and access to a car for occasional trips to the bank or other vendor locations.

Job Type: Full-time

Pay: $25.00 - $26.50 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Associate (Required)

Experience:

• Accounting: 2 years (Required)
• Typing: 2 years (Required)

Ability to Relocate:

• Torrance, CA: Relocate before starting work (Required)

Work Location: In person

Salary : $25 - $27