IHC EMPLOYMENT COORDINATOR - Pierce County, Administrative Assistant, healthcare, office assistant,

Job Description

Job Description

The Korean Women's Association (KWA) is an equal opportunity employer. It considers all applicants without regard to race, color, national origin, religion, gender, marital or military status, age, sexual orientation gender identity, the presence of any sensory, mental, or physical disability, genetic information or any other protected characteristic.

Lakewood Full Time Employment Coordinator, Administrative Assistant, office assistant, clerical, scheduler, file maintenance, talent acquisition

Applywww.kwacares.org

1. Purpose of Position

The Employment Coordinator ensures KWA Caregivers (CGs) meet all training and licensing requirements, maintaining compliance with state and organizational standards. This role manages CG files, conducts orientation training, processes background checks, and maintains caregiver profiles. Secondary responsibilities include supporting office administration.

2. Essential Duties and Responsibilities

Assist in recruiting caregivers (CGs) by coordinating with homecare supervisors and Managers.

Help process WATCH, BCCU background checks, and Character, Competence, Suitability (CCS) evaluations.

Conduct reference checks.

Set up and conduct orientation training for new employees and ensure all required documentation is completed.

Input and maintain CG profiles in electronic systems (WellSky, ClearCare).

Inform Payroll of new hires and changes.

Maintain a caseload of 45-75 compliant CG files.

Prepare files for audit and make corrections when deficiencies exist.

Maintain licenses, training, and certifications in both personnel files and ClearCare; generate relevant reports and submit to payroll as needed.

Schedule and document required CG trainings with the Training Partnership.

Complete CG applications for Prometric testing & Home Care Aide (HCA) certification.

Answer incoming calls and maintain a record of essential calls & inquiries.

Maintain office supplies, including kitchen and personal protective equipment (PPE).

Attend all required trainings.

Understand WAC's, Statement of Work, and contract requirements regarding CG and KWA

3. Secondary Duties and Responsibilities

Assist in maintaining an updated list of available / substitute CGs.

Meet and greet customers, public, and KWA staff at the office and escort them to the appropriate person or persons.

Process and supervise work for any "volunteers" & other service-related individuals.

Maintain office supplies, including kitchen and personal protective equipment (PPE).

Provide necessary information to HR for processing unemployment & L&I claims; including work assignments for office or CG light duty; Perform other duties as assigned.

Perform other duties as assigned by the Employment Coordinator Lead or IHC HR Manager.

4. Position Requirements, Competencies and Qualifications

• Satisfactorily pass criminal history & reference checks;
• Excellent organizational, interpersonal and communication skills;
• Excellent time management skills;
• Competency in data entry and operating general office equipment;
• Knowledge of records management procedures;

Proficient in MS Office Suite, e.g. Outlook, Excel, WORD, etc.

4.1 Education

High School Diploma, GED or foreign equivalent required.

Some college preferred.

4.2 Experience

One year of experience in In Home Care administration and human resources preferred

Education may be substituted for experience

5. Working Conditions

Ability to work in an office environment

Ability to travel to different locations

Work involves sitting most of the time, but may involve walking, standing, bending, reaching, twisting, and traveling

6. Physical Requirements

Ability to apply principles of logical thinking, to define problems

Ability to interpret a variety of instructions furnished in written, verbal, diagrammatic or schedule form

Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of the position

Clarity of vision at 20 inches or less, up to 20 feet or more

NOTE : The requirements for this position are indicative of the physical and mental capacities needed to satisfactorily perform the duties for the position. Reasonable accommodations, as required by the Americans with Disabilities Act will be granted wherever possible.

The above job description is not comprehensive. The job responsibilities may include other duties. This job description also does not constitute an employment agreement between KWA and the employee. KWA may change the job duties as it determines to be necessary or useful to meet its needs.

Key words, TACOMA, Lakewood, University Place, Puyallup, South Hill, Graham, Parkland, Spanaway, Administrative Assistant, Office Assistant, scheduling, scheduler, manager, supervisor, organization, data review, file maintenance, office worker, healthcare, caregiver, CNA, HCA, Nursing Assistant, onboarding new staff, talent acquisition

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