What are the responsibilities and job description for the Administrative Clerk position at Koss Industrial, Inc.?
Position Description:
The Administrative Clerk performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of Koss Industrial, Inc.
Qualifications & Skills:
- Exhibits strong interpersonal, customer service and communication skills.
- Must be proficient in Microsoft Office Suite (Outlook, Word, Excel) or similar software.
- Basic understanding of office equipment.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to work independently and identify and solve problems.
- Ability to organize, multi-task and prioritize work.
- Demonstrates personal character in line with our Values and Code of Conduct
- Must have exceptional attention to detail.
Duties & Responsibilities:
- Greets and directs clients and visitors, pages for employees when necessary.
- Answering a multi-line phone system and directing calls to appropriate staff or taking accurate messages. Paging when necessary.
- Performs administrative activities including data entry, typing quotes, and preparing written communication and reports, and filing tasks for purchasing, accounts payable, and accounts receivable.
- Compares prices, specifications, and delivery dates to determine the best options among supplies. Ensure volume discounts are obtained when possible. Initiate purchase order to meet material, equipment, and supply demands. Track open orders to ensure delivery meets demand requirements. Quickly deal with back orders and delivery delays with purchasing.
- Perform continuous system maintenance for suppliers in ERP to assure system integrity is intact and information is correct for all users. Maintain updated supplier files and file numbers. Keep all part numbers up to date.
- Order office and paper supplies.
- Performs other related duties as assigned.
- Show a strong commitment to quality, safety, and customer service. Ensure company policies and procedures are consistently followed.
- Performs other related duties as assigned.
Job Type: Part-time
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
- Morning shift
Ability to Commute:
- Green Bay, WI 54311 (Required)
Ability to Relocate:
- Green Bay, WI 54311: Relocate before starting work (Required)
Work Location: In person