Insurance Billing Specialist - Law Firm

Job Summary:

Kovitz Shifrin Nesbit (KSN) is growing! A leading and well-established law firm based in Illinois, is seeking an experienced Insurance Billing Specialist to join our dynamic accounting department. The billing role is a critical component of our accounting department, offering both significant responsibility and a vibrant opportunity to excel. In this position you will play a key role in ensuring the efficiency and accuracy of our billing process. We pride ourselves on our collaborative, customer-centered approach, serving both our internal and external clients with the highest level of dedication. This position offers the chance to be at the heart of a thriving company and contribute to its continued success.

The starting hourly rate for this role $32.97 but is contingent upon level of experience. KSN offers a full benefits package including medical, dental, vision, short and long-term disability, basic life/AD & D coverage, voluntary life insurance, critical illness, accident, hospital, and a retirement plan for eligible employees.

This non-exempt position is fully remote. 

Responsibilities:

–  Ability to prioritize, multitask, manage a high volume of bills per month and meet deadlines.

–  Experience with various e-billing vendors (e.g., CounselLink, Bottomline Legal eXchange, Tymetrix, Collaborati, Legal Solutions Suite, Legal Tracker, etc.) and LEDES file knowledge required to perform duties and responsibilities, including but not limited to preparing and submitting bills, budgets, and timekeeper rates according to client requirements.

–  Management of timekeepers and coordinate/process appeals as required.

–  Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split billing, preparation, submission and troubleshooting of electronic bills).

–  Monitor outstanding Work in Process (WIP) and Accounts Receivable (AR) balances. Collaborate with billing attorneys to ensure WIP is billed on a timely basis and AR balances are collected within a reasonable period. Follow up with billing attorney and client on all aged AR balances.

–  Follow up on collections as directed by either Attorneys or Accounting leadership in support of meeting firm’s financial goals.

–  Review and edit prebills in response to attorney requests.

–  Proactively monitor potential errors that may result in the rejection of e-bills.

–  Research and analyze deductions and provide best course of action for balances.

–  Process write-offs following Firm policy.

–  Ability to effectively interact and communicate with attorneys, legal administrative assistants, staff, and clients.

–  Assist with month-end close as needed.

–  Proactively monitor potential errors that may result in the rejection of e-bills.

–  Assume additional duties as needed or assigned.

Required Skills/Abilities:

–  Proven experience in billing, preferably in a legal or professional services environment. 

–  Familiarity with legal billing software and accounting systems (e.g., Juris, etc.) required.

–  Understanding of legal billing practices, including billable hours, retainer agreements, and fee structures. 

–  Knowledge of relevant regulations and compliance standards governing legal billing. 

–  Ability to work collaboratively within a team and contribute to a positive work environment. 

–  Willingness to adapt to changing priorities and support colleagues as needed. 

–  Strong attention to detail and accuracy in financial transactions. 

–  Excellent communication and interpersonal skills for interacting with clients and colleagues. 

–  Proficiency in MS Office applications, particularly Excel for financial reporting. 

–  Ability to prioritize tasks and work effectively in a demanding environment.

To be considered for this position, you MUST apply at the link below:

https://recruiting.paylocity.com/recruiting/jobs/Apply/3050280/Kovitz-Shifrin-Nesbit/Legal-Insurance-Billing-Specialist