What are the responsibilities and job description for the Accounts Payable Specialist position at Koya Medical, Inc.?
Description
The Accounts Payable Specialist will oversee and manage the company’s accounts payable function, ensuring that all invoices, payments, and financial transactions are processed accurately and efficiently. This position requires attention to detail and an in-depth understanding of accounting processes to ensure compliance with company policies and financial regulations.
This position will report to the Accounting Supervisor in the Accounting/Finance department. The role is full-time and exempt, and will work in our Dallas, TX location.
Essential Duties And Responsibilities
The essential functions include, but are not limited to the following:
Education, Experience and Training
QuickBooks Online, NetSuite, G Suite, Microsoft Office Suite, Adobe
Physical Functions and Work Environment
The physical functions described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers; handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.
Note
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any Koya manager authorized to provide instruction or assign work. Duties, responsibilities, and activities may change at any time with or without notice.
All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
The Accounts Payable Specialist will oversee and manage the company’s accounts payable function, ensuring that all invoices, payments, and financial transactions are processed accurately and efficiently. This position requires attention to detail and an in-depth understanding of accounting processes to ensure compliance with company policies and financial regulations.
This position will report to the Accounting Supervisor in the Accounting/Finance department. The role is full-time and exempt, and will work in our Dallas, TX location.
Essential Duties And Responsibilities
The essential functions include, but are not limited to the following:
- Review and approve invoices, ensuring proper documentation and approval are in place before payment processing.
- Ensure timely and accurate processing of vendor payments.
- Perform account reconciliations to ensure all transactions are recorded and accurate.
- Assist with month-end closing processes related to accounts payable.
- Ensure compliance with internal controls, company policies, and relevant accounting standards.
- Resolve vendor inquiries and issues related to payments, credits, and billing discrepancies.
- Work closely with other departments to ensure smooth and efficient processes.
- Participate in process improvement initiatives to enhance the efficiency and accuracy of accounts payable operations.
- Assist with audit preparation and provide supporting documentation for internal and external audits.
Education, Experience and Training
- Bachelor’s degree in Accounting or equivalent work experience.
- Proven experience (3 years) in accounts payable processes and financial systems.
- Strong understanding of accounting principles, accounts payable processes, and financial systems.
- Experience with accounting software (QuickBooks Online, NetSuite) and advanced proficiency in Microsoft Excel.
- Excellent organizational skills, with the ability to prioritize and manage multiple tasks effectively.
- Strong attention to detail and accuracy in processing financial transactions.
- Ability to work under pressure and meet tight deadlines.
- Effective communication and interpersonal skills, with the ability to interact with internal teams and external vendors.
- Ability to identify and resolve issues or discrepancies in accounts payable records.
- Knowledge of relevant regulatory and compliance standards in accounting and finance.
QuickBooks Online, NetSuite, G Suite, Microsoft Office Suite, Adobe
Physical Functions and Work Environment
The physical functions described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers; handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.
Note
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any Koya manager authorized to provide instruction or assign work. Duties, responsibilities, and activities may change at any time with or without notice.
All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
