What are the responsibilities and job description for the Project Coordinator position at KPFF Consulting Engineers?
Job Description
Job Description
Company Description
At KPFF Consulting Engineers, we are more than just an engineering design firm. For over 60 years, we have dedicated ourselves to innovative, sustainable engineering that shapes the built environment and tackles complex infrastructure challenges. Our team culture emphasizes balance, growth, and well-being, supporting each member’s professional journey with flexibility, generous benefits, and a collaborative approach to work-life integration.
With over 1,400 professionals across 27 offices nationwide, KPFF’s decentralized structure allows each office the flexibility to pursue projects aligned with their regional strengths. Learn more at www.kpff.com.
Job Description
This full-time position provides operational support to engineers and other staff members. How we treat one another is as important as the work we do; this position interacts and facilitates communication with all levels of the firm as well as clients and teaming partners. The successful candidate must possess excellent interpersonal and communication skills with the aptitude to foster a positive and collaborative team environment.
A Project Coordinator must be quality conscious with the ability to balance multiple assignments in a fast-paced, team environment. A team-oriented approach and the ability to collaborate with technical professionals is essential. The ability to listen and understand customer expectations, take direction from peers, and communicate effectively and proactively is required.
A Project Coordinator is generally responsible for assisting technical, professional and management staff with project coordination functions including :
- Provides general project controls. Assists in the development, and performs monitoring and analysis of changes to the project scope, schedule, and budget for on-going projects and contracts;
- Monitors contract expenditures and reports variances to management and / or client representatives. Performs forecast and month end reporting; assists in project budget development, monitoring and reporting, and monthly invoicing;
- Finalizes and executes Work Directives / Task Orders for On-Call Contracts; performs contract administrative management including tracking of commitments and period of performance; and ensures appropriate approvals are obtained for progress payments and change orders;
- Reviews, processes, and monitors proposed contract changes and change orders;
- Reinforces quality procedures for contract documents and financial reporting and works with staff to ensure compliance with contract requirements;
- Maintains accurate project files throughout the life of projects. Works with project managers to efficiently and accurately establish electronic and hard copy filing systems for their projects and track that all filing requirements are met;
- Provides administrative support for projects including file management, updating schedules, attending and documenting meetings notes, tracking documents, technical editing and formatting of project documents, including contract specifications;
- Communicates clearly and effectively with both internal and external clients regarding project inquiries or department procedures / requirements ;
- Provides project managers with monthly project and contract reporting status, assists in preparation of invoicing in support of the Accounting Manager;
- Organize and maintain accurate and up-to-date project content
Qualifications
Position Requirements :
Physical Demands and Work Environment
Additional Information
Culture and Benefits
At KPFF, we offer a rewarding career path that emphasizes autonomy, innovation, and professional development. Our culture prioritizes employee ownership, teamwork, and shared values, creating an environment where contributions are celebrated, and career growth is encouraged. We support local collaboration with A / E / C firms and are committed to creating lasting relationships with our clients. We aren’t just colleagues; we’re a community that has been dedicated to collaborative innovation over the last five decades, providing you the platform to make a lasting impact on meaningful projects. KPFF Consulting Engineers offers a competitive salary and benefits package.
KPFF Employee Benefits
KPFF is an Equal Opportunity / Affirmative Action Employer committed to hiring a diverse and talented workforce.
KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex / gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.
