Office Admin and Executive Assistant

Job Title: Office Administrator and Executive Assistant to the CEO
Job Summary:
We are looking for a proactive, organized, and detail-oriented Office Administrator and Executive Assistant to
support both the daily administrative operations of the office and the CEO directly. This dual-role position requires
excellent multitasking abilities, strong communication skills, and the utmost professionalism and discretion.
Key Responsibilities:
Reception & Communication Management
Manage the front desk and reception area, welcoming visitors with professionalism.
Handle incoming calls, route them appropriately, and take accurate messages.
Respond to general inquiries and provide administrative assistance as needed.
Travel & Logistics Coordination
Coordinate travel arrangements, including flights, accommodation, and local transportation.
Maintain travel records and ensure compliance with company travel policies.
Event & Meeting Coordination
Plan and organize internal meetings, events, and company functions.
Liaise with vendors and service providers to manage event logistics.
Facility & Office Management
Monitor and replenish office supplies; manage relationships with office vendors and service providers.
Ensure the office environment is clean, organized, and functioning efficiently.
Manage housekeeping staff and ensure cleanliness standards are consistently met.
Errand & Task Management
Manage office-related errands such as courier services, document submissions, and procurement.
Assist in various ad hoc administrative tasks as required.
Executive Assistant to the CEO
Manage the CEO s calendar, schedule meetings, and coordinate travel plans.
Prioritize and respond to calls, emails, and meeting requests on behalf of the CEO.
Prepare reports, briefing materials, and meeting agendas
Attend meetings when required, take notes, and track follow-up actions.
Facilitate communication and collaboration across departments and with external stakeholders.
Handle confidential information with the highest level of discretion.
Requirements:
Proven 2-3 yrs experience in an administrative, receptionist, or executive assistant role.
Excellent communication and interpersonal skills.
Strong organizational and multitasking capabilities.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
Professional demeanor with a high level of customer service orientation.
Experience in travel coordination and event planning is a plus.
Ability to work under pressure, prioritize tasks, and adapt quickly to change.
High degree of integrity, confidentiality, and discretion.