What are the responsibilities and job description for the Accounts Payable Clerk position at Krapf Group - School Bus and Transportation?
OVERVIEW OF KRAPF GROUP:
Krapf Group Vision: Provide the best passenger transportation anytime, anywhere. Krapf is serious about service and safety. We are one of the largest private, family-owned school bus contractors in the U.S. In addition, Krapf has transit, paratransit and charter lines of business. Founded in 1942 with two employees, Krapf has grown to thousands of employees in multiple states. Krapf Corporate Headquarters is located in West Chester, Pennsylvania.
EXPECTATIONS:
• Support Krapf vision and mission in all activities
• Demonstrate Krapf Core Values of commitment, open communication, respect and excellent service
• Represent Krapf in a professional, business-like manner
• Comply with all Krapf employee and safety policies
POSITION SUMMARY:
This office position provides accounting administrative and clerical support to all companies within the Krapf organization.
ESSENTIAL DUTIES & RESPONSIBILITIES:
• Sort accounts payable mail and determine payment due dates
• Review accounts payable invoices, code them and data enter them into the accounting system
• Pay bills and post them to the general ledger
• Post EFTs as requested/directed
• Scan all accounts payable and back up into DocStar
• Maintain pre-payment schedules and reclass monthly to expense accounts as needed
• File check copies with all backup detail
• Issue and post checks in real time as needed
• Monitor accounts payable to ensure payments are accurate and timely
• File monthly sales tax returns with PA Department of Revenue
• Submit year end 1099 forms of vendor activity reports to vendors and the IRS
• Complete credit application for new vendors
• Provide completed Sales and Use Tax Certificates to vendors upon request
• Compile copies of invoices for assets purchased for outside accountants
• Maintain expense accounts for outside accountants
• Assist the Controller with special projects as needed
• Maintain accounts payable files
• Maintain the tool allowance schedule for all mechanics
• Assist with telephone duties as required
• Other duties as assigned
DIRECT REPORTS:
• None
POSITION DESCRIPTION
Position Description: Accounts Payable Clerk
QUALIFICATIONS:
The requirements listed below are representative of the abilities needed to perform the essential function of this position in an office environment. Reasonable accommodations may be made to enable individuals with disabilities.
• Basic knowledge of routine clerical methods and office practices
• Computer literacy
• Accurate math skills and legible handwriting
• Ability to work as part of a team
EDUCATION:
High school diploma or equivalent
SAFETY SENSITIVE STATUS:
This job is not considered Safety-Sensitive. However, if the incumbent either holds a Safety-Sensitive credential and / or performs Safety-Sensitive duties, they will be subject to random substance, drug and alcohol testing.
This job description supersedes all previous job descriptions and like documents. This job description is summarized in general terms and may not include all job responsibilities related to the position. Krapf reserves the right to interpret, clarify or make changes or revisions to this job description as specific situations warrant.
