Office Manager

Job Summary

We are seeking a highly organized and proactive Office Manager to oversee daily office operations, ensure efficiency, and support key administrative functions. This role is critical in maintaining a productive work environment, coordinating office activities, and supporting financial and HR-related tasks as needed.

Key Responsibilities

Administrative & Office Operations

• Manage day-to-day office operations to ensure a well-functioning and professional work environment.
• Maintain office supplies, equipment, and facility needs while liaising with vendors for services.
• Oversee office layout, security, and cleanliness in compliance with company policies.
• Develop and implement office procedures to optimize efficiency and organization.

Financial & Bookkeeping Support (if applicable)

• Assist with basic bookkeeping tasks, including invoice processing, expense tracking, and reconciliation.
• Manage accounts payable and receivable, ensuring timely payments and accurate financial reporting.
• Coordinate with accounting teams or external vendors to support financial transactions.
• Ensure accurate and timely timesheet submissions and support payroll processing by reconciling reported hours with project allocations.

HR & Employee Support

• Assist with onboarding new employees, maintaining HR records, and ensuring compliance with company policies.
• Assist employees with inquiries related to benefits, policies, timesheets, and workplace concerns, ensuring timely and accurate resolution while maintaining compliance with company guidelines.
• Support with benefits administration in coordination with HR teams.
• Manage employee schedules, office events, and training logistics.

Communication & Coordination

• Act as the main point of contact for internal and external stakeholders regarding office-related matters.
• Support leadership in scheduling meetings, preparing reports, and maintaining company documentation.
• Facilitate cross-department collaboration and communication to ensure smooth operations.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• 3 years of experience in office management, administration, or related roles.
• Proficiency in Microsoft Office Suite, Google Workspace, and office management tools.
• Experience with bookkeeping software (QuickBooks, Xero) is a plus.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent communication and problem-solving skills.

Why Join Us?

• Competitive salary and benefits package.
• Opportunity to work in a dynamic and fast-paced environment.
• Growth and professional development opportunities.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Ability to Commute:

• Chantilly, VA 20151 (Preferred)

Ability to Relocate:

• Chantilly, VA 20151: Relocate before starting work (Required)

Work Location: Hybrid remote in Chantilly, VA 20151

Salary : $50,000 - $60,000