What are the responsibilities and job description for the PR VIP Coordinator position at Krupp Group?
Basic Function : Support the VIP senior team in executing and coordinating all celebrity initiatives across LA accounts. Oversee and assist the Showroom Assistant with showroom management, database maintenance and VIP requests. Provide guidance to the Office Assistant and interns to ensure efficient support for day-to-day operations and special projects.
Essential Duties
- Showroom Support and Oversight :
- Help facilitating celebrity requests and returns if needed
- Ensuring all inventory is up-to-date and accurately recorded in the GPS system, following established jewelry protocols.
- Regularly maintaining and updating the stylist and celebrity database and make sure the LA office assistant is also updating as needed
- Coordinating celebrity gifting, ensuring timely deliveries and follow up
- Assisting in the coordination and distribution of thank-you notes to stylists, publicists, and other key stakeholders.
- Compiling and sharing a monthly calendar with the team, highlighting press appearances, upcoming movies, festivals, and red / white carpet events.
- Daily Activities
- Attend client calls, actively participate in discussions, take detailed notes, and update meeting agendas.
- Monitor and track celebrity placements on a daily basis, ensuring immediate reporting to the team and clients.
- Conduct searches for products loaned or gifted by the Krupp team, clients, or via VIP purchases, maintaining organized records.
- Update and maintain all client trackers for loans, gifting activities, and placements to ensure transparency and efficiency.
- Distribute press releases to secure online press coverage for celebrity placements and amplify visibility.
- Track online press coverage, following up as needed to ensure accurate credit updates and placements are documented.
- Conduct proactive outreach ahead of major events, client product collaborations, or special projects to identify and seize opportunities.
- Compile and maintain target lists for VIP outreach, ensuring thorough and strategic coverage.
- Place client showroom orders, ensuring accuracy and timely fulfillment.
- Update monthly reports and event recaps, providing detailed insights for client presentations and team reviews.
- Support special projects by creating polished deck presentations and collaborating with the team for impactful results.
- Assist with client event preparations, provide on-site support, and contribute to strategic planning and execution.
Qualifications :
