Staff Accountant

The Staff Accountant plays a vital role in supporting the accounting department with daily accounting tasks. This position is responsible for performing various administrative and clerical duties related to accounts payable, accounts receivable, financial recordkeeping, and general bookkeeping. The ideal candidate should possess strong attention to detail, excellent organizational skills, and a basic understanding of accounting principles.

Key Responsibilities:

• Accounts Payable & Receivable:
• Process invoices, purchase orders, and receipts.
• Track and manage accounts payable and accounts receivable transactions.
• Assist with preparing and sending customer invoices.
• Follow up with clients or vendors for payment or outstanding invoices.
• Data Entry & Recordkeeping:
• Maintain accurate financial records and databases.
• Enter accounting data into accounting software or spreadsheets.
• Reconcile accounts, ensuring all transactions are accurate and up to date.
• Track Program contracts and prepare monthly reports.
• Bank Reconciliations:
• Assist with the monthly reconciliation of bank statements and general ledger accounts.
• Assist in Payroll Processing:
• Assist with payroll calculations, deductions, and employee benefits tracking.
• Prepare and process payroll reports.
• Prepare Financial Reports:
• Support in the preparation of financial reports, including balance sheets and income statements.
• Assist in month-end and year-end closing processes.
• Prepare financial budgets and track expenses.
• Track Fixed Asset purchases and prepare monthly reports, including asset detail and depreciation reports.
• Compliance & Documentation:
• Ensure all financial records and transactions comply with company policies and accounting standards.
• Organize and maintain filing systems for invoices, receipts, contracts, and other financial documents.
• General Administrative Support:
• Answer and direct inquiries related to accounting and finance matters.
• Provide support during audits, ensuring necessary documents and records are available for review.
• Provide support to sales department with Wide Orbit software, including set up of new accounts, reviewing aging report and past due balances.
• Process credit applications and credit reports.

Qualifications:

• Education:
• At minimum, an Associate’s degree in Accounting, Bookkeeping, or Finance.
• Bachelor’s degree preferred.
• Experience:
• 1-3 years of experience in Accounting, Bookkeeping, or Finance.
• Knowledge of accounting software (e.g., Mas90, or similar) is preferred.
• Basic understanding of accounting principles and practices.
• Skills:
• Strong attention to detail and accuracy in data entry.
• Excellent organizational and time management skills.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Ability to work independently and as part of a team.
• Personal Attributes:
• Problem-solving skills and ability to prioritize tasks.
• Discretion and confidentiality with sensitive financial information.
• Positive attitude and willingness to learn.

Benefits:

• Competitive salary.
• Comprehensive benefits package, including health, dental, vision, and long-term disability insurance.
• 401(k) plan with discretionary company match.
• Paid time off and holidays.
• Opportunities for professional growth and development.

A clear driving record, valid driver’s license and a satisfactory pre-employment drug test and background check required.Include resume/application. EOE

WE ARE AN EQUAL OPPORTUNITY EMPLOYER