What are the responsibilities and job description for the Administrative Assistant – Accounts Receivable position at KTM Services, Inc.?
About Enjoy Snacks (KTM Services, Inc.)
KTM Services, Inc., a local & family-owned company, has been proudly providing Hawaiʻi’s go-to local snacks for the past 30 years, including arare, candy, cookies, seeds, chips, and more! Our delicious treats have been part of your ʻohana gatherings, beach days, and pau hana moments, making memories sweeter across the islands.
We’re growing and looking for dedicated individuals to join our ʻohana! From drivers to production, merchandisers to office staff, our team works hard to provide the best quality products with the best customer service experience.
If you love Hawaiʻi, have a passion for community, and want to be part of a local brand, we want you!
Job Summary:
We are seeking a detail-oriented and organized Administrative Assistant - Accounts Receivable Clerk to manage invoices, payments, and collections while maintaining accurate financial records. This role ensures timely payment collection, resolves billing discrepancies, and monitors outstanding receivables to keep our financial processes running smoothly.
Key Responsibilities:
- Assist office personnel in creating accurate customer invoices.
- Record and apply incoming payments to the correct customer accounts.
- Match payments to invoices, identify discrepancies, and make corrections daily.
- Enter deposits into accounting software and scan paperwork daily.
- Follow up with customers on payment discrepancies or overdue payments via phone and email.
- Answer customer billing inquiries, resolve disputes, and provide payment information.
- Monitor outstanding receivables, identify potential account issues, and provide daily aging reports to management.
- Prepare and transmit EDI invoices via online EDI software.
- Assist with general clerical duties such as answering phones, filing, and scanning as needed.
Skills & Qualifications:
- Strong understanding of accounting principles and practices.
- Excellent communication and interpersonal skills for customer interaction.
- Attention to detail and accuracy in data entry.
- Analytical skills to identify trends and potential issues.
- Ability to prioritize tasks and meet deadlines.
Requirements:
- High school diploma or equivalent.
- At least 3 years of clerical experience.
- Basic knowledge of Windows-based programs (Word, Excel).
- Experience with Sage Accounting software is a plus.
Benefits & Perks:
- Competitive hourly pay
- Health, dental, and vision insurance
- 401(k) with company match
- Employee discounts on products
If you are detail-driven, organized, and eager to support our accounting operations, we’d love to hear from you! Apply today with your resume and cover letter.
*This is a full-time in-person position. No remote work available at this time.
Job Type: Full-time
Pay: From $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Professional development assistance
- Referral program
Schedule:
- 8 hour shift
Ability to Commute:
- Honolulu, HI 96819 (Preferred)
Work Location: In person
Salary : $20
