Bookkeeper (Property Accounting)

The bookkeeper is responsible for computing, classifying and recording financial transactions to ensure the financial records of the organization are accurate. The bookkeeper also performs routine financial calculations and general ledger duties. The bookkeeper may also check the accuracy of calculations performed by other employees.

Duties and Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Duties and Responsibilities are classified into daily, weekly and monthly categories and listed in no particular order of priority:

Daily and Weekly

• Respond to requests from field staff and/or Board Members within a timely manner. As a form of policy, a professional response must be provided within 24 hours of request.  If request cannot be turned around in prescribed timeframe, then accountant must inform requester of such.
• Respond to requests from direct report
• Keep abreast of daily tasks as assigned by direct reports.
• Assess tasks and prioritize them to ensure completion of deliverables by deadlines.
• Perform administrative functions including but not limited to: record keeping, filing, appointment booking, etc.
• Assist with closing of KWPM Tickets.

Monthly

• Reconcile bank accounts for association assigned by direct reports.
• Assist with the update and or creation of supporting schedules.
• Assist with the implementation of all new association, as needed.  Assistance involves but not limited to: entering budgets, entering beginning balances, reconciling all bank accounts for month prior to implementation and actual two-months of implementation, preparing supporting schedules and gather information to complete financial reporting.
• Perform monthly tasks assigned by the direct reports as indicated by calendar reminders.
• Attend Monthly Accountant’s meeting to take meeting minutes.
• Ensure that property assignments on Lynk are updated for all accounting departments: AR, AP, Collections and Financial Reporting.

Annually

• Budget Preparation:
• Assist with tracking that all budgets templates are complete.
• Assist in entering information into budget templates as assigned by direct reports.
• Financial Audit:
• Assist with tracking that all annual audits have been engaged and are being completed.
• Assist with providing auditors with information from time to time as needed and as indicated by direct reports.
• Tax Return:
• Assist with tracking that all tax returns have been filed timely (i.e. by March 15th of every year a final tax return is complete and filed or an extension is filed; all tax returns are final and filed by September 15th).
• Provide tax accountant with financial information required to file extension, if applicable, or with audit report for final tax return filing.

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. 

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.  This schedule may change to accommodate the business needs of the company”

Travel

No travel is expected for this position.

Required Education and Experience

• 3 to 5 years work experience in related field.
• Should have knowledge of accrual base accounting.
• Must demonstrate strong organizational skills and a commitment to meeting reporting deadlines.
• Must have ability to prioritize and multi-task.
• Must be proficient in computer literacy, especially familiarity with spreadsheets, databases and accounting software such as Microsoft Office, Excel and QuickBooks

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.