What are the responsibilities and job description for the Office Manager Bi-lingual preferred position at KW Property Management?
Responsible for overall front office and production room activities, including the reception area, mail, purchasing requests and facilities. Responsible for directing and coordinating office services and related activities, including developing and supervising programs for the maximum utilization of services and equipment. Responsible for arranging internal office moves and providing arrangements for office meetings. • Bi-lingual preferred
Essential Duties and Responsibilities
As being one of the key Team Member in “customer service” it is imperative to provide a professional and competent image: Service to the customer in a friendly and outgoing manner is essential, while timeliness and professional appearance are key.
The position is fundamental to the operational functions of the Company and as such requires established organizational skills, with attention to detail and solid time management and good interpersonal skills.
• Manages the reception area and production room to ensure effective telephone and mail communications both internally and externally to maintain professional image.
• Supervises and coordinates overall administrative activities for the Office.
• Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities.
• Negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.
• Responsible in organizing all company events including annual picnic, holiday parties, monthly corporate events, etc.
• Responsible for Corporate communication.
• Supervises the maintenance of office equipment, including copier, fax machine, etc.
• Responsible for the facilities day-to-day operations. (such as distributing building access keys and back-up to security access cards, etc.)
• Participates as needed in special department projects.
Responsible for organizing all corporate trainings, orientations and meeting.
Job Requirements
• Supervisor experience a plus.
• Ability to lead a team, delegate tasks, multi-task, set and manage priorities.
• Excellent communication and listening skills in order to interact with a diverse and multi culture population. Must be comfortable in presenting in front of people.
• Bi-lingual preferred
• Must function in team player organized environment.
