Office Assistant

For  KWS Gateway Research Center (GRC) ,  we are looking for a  Office Assistant  for our St. Louis,MO  office in order to support us with the administrative assistance daily operations .  This is a  Full-time  position.

Essential Job Functions :

• Plan and execute events at the GRC including special projects, anniversaries, conferences, symposium, seminars, trainings, tours, etc. Plan and coordinate logistics such as reservations for travel, food, lodging, entertainment, rentals, transportation, couriers, and other services.
• Manage the office cost center by ordering and maintaining the office supplies, reviewing, and submitting invoices in a timely manner, and managing the upkeep of the office. Match packing slips with invoices and code invoices, reconcile statements, assist with time & attendance by tracking labor force, etc.
• Act as the contact point for IT; assist in resolving IT, computer, and cell phone issues; attend phone, distribute mail, filing, maintenance for copiers, printers, docking stations, badges, business cards, and office supplies orders, etc
• Support hiring processes and new employee’s onboarding with office supplies, furniture, computer, access issues, cost centers, travel arrangements, etc
• Greet guests / visitors, order, and pick-up meals for meetings, coordinate and plan meetings, keep office calendars, make travel arrangements, arrange conference calls, etc. Organize facility tours including travel and local activities for both internal and external guests.
• Support communications with the leadership team, staff, external clients, and the public. Maintain close interaction and synergies with other international KWS administrative assistants to ensure support for employees traveling to different sites.
• Draft, edit, proofread, and review internal and external correspondence, and e-mails. Capture notes, minutes from meetings, and support documentation of action plans. Prepare communications such as memos, emails, reports and other correspondence in a timely manner.
• Make travel arrangements for the leadership team, and assist employees with their travels
• Assist and support team and organization with various projects and other duties as needed
• Other administrative duties as needed by the business

Qualifications and Experience :

Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; sit; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to climb, balance, stoop, kneel, crouch or crawl. The employee must frequently lift and move up to 10 pounds and occasionally lift and move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.