Contract Documentation Specialist

Overview

We are seeking a detail-oriented Document Specialist to join our team. The ideal candidate will have a strong background in records management, legal drafting, and compliance management.

Responsibilities

· Requisition processing of Purchase Order (PO)/PO creation, including a solid understanding of any auditable documentation needed for PO.

· Process new suppliers through the Ariba and DSP systems.

· Recognize and resolve vendor management issues to maintain system integrity (e.g., wrong supplier chosen by requisitioned).

· Comprehending fundamental contract content and purpose to verify that the requisition was created properly and independently make the decision to reject or approve.

· Independently Approve POs for service agreements within delegated limits.

· Assist with the resolution of higher dollar agreements that have compliance issues.

· Primary interface with shopping cart requisitioned and PO approvers to identify and/or troubleshoot requisition issues (vendor issues, documentation issues, compliance issues).

· Process Purchase Order Change Notice requests according to guidelines established.

· Demonstrate operational expertise with contract workflow management system and PO system.

· Communicate with internal and external stakeholders regarding transactions status and/or guidance on how to proceed with specific transactions to completion.

· Responsible for compliance with applicable Corporate and Divisional Policies and procedures.

Qualifications

· High school diploma or GED is required.

· Must have 2 or more years of experience in pharmaceutical industry with an emphasis on the business (i.e., contracting, outsourcing, finance) or related field.

· Strong experience in SAP, contract management database, and vendor management program.

· Must be able to work with multiple complex computer programs to complete the contract execution process within departmental timelines and within auditable standards.

· Excellent communication skills, both verbal and written, with highly demonstrated quality customer service.

· Self-motivated and capable of working well within a team-oriented environment.

· Ability to work in a fast-paced environment and adapt to change in a positive manner.

Job Type: Contract

Pay: $23.00 - $26.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Commute:

• IL 60044, United States (Required)

Ability to Relocate:

• IL 60044, United States: Relocate before starting work (Required)

Work Location: In person

Salary : $23 - $26