What are the responsibilities and job description for the Fleet Administrator position at L&f Distributors Llc?
Position Overview: The Fleet Administrator is responsible for managing and overseeing the daily operations of a companys vehicle fleet. This role ensures the efficient use and maintenance of the fleet, tracking of vehicles, ensuring compliance with regulations, and managing costs related to fleet operation.
Key Responsibilities:
- Fleet Management: Oversee and coordinate the company's fleet of vehicles, including cars, trucks, and other vehicles.
- Maintenance and Repairs: Schedule regular maintenance and ensure timely repairs to minimize downtime and keep vehicles in optimal condition.
- Fuel Management: Monitor fuel usage and manage fuel purchasing, ensuring cost-effective fuel consumption practices.
- Tracking and Reporting: Maintain records of all fleet activities, including maintenance logs, fuel usage, and repair histories. Prepare regular reports for senior management.
- Compliance: Ensure the fleet complies with all federal, state, and local regulations, including insurance, licensing, and vehicle inspections.
- Vehicle Acquisition: Coordinate the purchasing or leasing of new vehicles as needed, working with vendors and managing vehicle trade-ins.
- Cost Control: Develop and implement strategies to reduce fleet costs, including optimizing routes, fuel management, and vehicle usage.
- Driver Coordination: Coordinate with drivers, ensuring that they adhere to safety policies, vehicle usage guidelines, and reporting requirements.
- Documentation Management: Keep accurate records for all fleet vehicles, including title, registration, insurance, and tax documents.
Skills and Qualifications:
- Experience: Previous experience in fleet management, logistics, or a similar administrative role.
- Technical Knowledge: Understanding of vehicle maintenance, repairs, and regulations related to fleet management.
- Communication Skills: Strong verbal and written communication skills, capable of interacting with drivers, vendors, and management.
- Attention to Detail: Ability to maintain detailed and accurate records.
- Problem-Solving: Strong ability to identify and resolve issues related to fleet operations.
- Organization: Excellent organizational and time-management skills to manage multiple tasks and priorities.
Education and Certifications:
- Education: High school diploma or equivalent required; a degree in business administration or logistics is a plus.
- Certifications: Fleet management or logistics certifications may be preferred.
Working Conditions:
- This role may require occasional travel to manage vehicles in different locations.
Standard office hours, Monday - Friday 8am to 5pm
