What are the responsibilities and job description for the Executive Assistant to the CEO position at L&G – Asset Management, America?
Overview
The Executive Assistant serves as the primary point of contact for internal and external parties on all matters pertaining to the CEO. This person is responsible for ensuring the office runs smoothly by proving oversight and support to the Administrative Team.
Responsibilities
$90,000 - $120,000
The starting salary offer will vary based on multiple factors, including but not limited to the applicant’s education, job-related experience, skills, and abilities, geographic location, and market factors. This position is also eligible to participate in the company’s annual discretionary bonus plan. Full time employees may be eligible for health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare, Dependent and Limited Care Flexible Spending Accounts, 401K, vacation, sick time, an employee assistance program, and commuter and transit programs. Additional voluntary programs include: supplemental health benefits including accidental injury, critical illness and hospital indemnity insurance and pet insurance.
EOE Statement
As an EOE employer, Legal & General Investment Management America will extend equal opportunity to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, ancestry, national origin, age, disability, medical condition, genetic information, marital status, pregnancy, military status, and/or any other characteristic protected under applicable federal, state or local laws governing nondiscrimination in employment. (2024)
The Executive Assistant serves as the primary point of contact for internal and external parties on all matters pertaining to the CEO. This person is responsible for ensuring the office runs smoothly by proving oversight and support to the Administrative Team.
Responsibilities
- Serve as a liaison for and representative of the CEO in dealing with both clients and our personnel, providing excellence in administrative support
- Manage heavy scheduling/calendar/travel for the CEO (domestic and international); organize and leverage CEO’s time effectively
- Work closely and effectively with the CEO to keep well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer”, having a sense for the issues taking place in the environment and keeping the CEO updated
- Book travel arrangements, including flights, ground transportation, accommodations, etc.
- Plan client and non-client meetings, conference calls, events, and lunches/dinners as needed
- Provide a bridge for smooth communication between the CEO and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff
- Prepare correspondence, proposals, and documents as required that are sometimes confidential
- Process all incoming and outgoing information and follow up within a professional and timely manner
- Prioritize conflicting needs; handle matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures
- Prepare expense reports
- Provide direct management oversight for LGIMA Receptionist
- Act as lead Executive Assistant to all Executive Assistants providing support to the various lines of business
- Ensures office runs smoothly; maintain office services by organizing office operations and procedures
- Bachelor’s degree preferred
- 7-10 years of experience in a senior administrative position; financial services desired
- Proven office management experience to include oversight of administrative professionals
- Expertise in Microsoft Office; ability to learn other applications as required
- Very strong interpersonal skills and the ability to build relationships
- Expert level written and verbal communication skills
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Ability to work effectively in a fast paced, deadline-driven, and professional environment
- Highly resourceful team-player, with the ability to be extremely effective independently
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
- Forward looking thinker, who actively seeks opportunities and proposes solutions.
$90,000 - $120,000
The starting salary offer will vary based on multiple factors, including but not limited to the applicant’s education, job-related experience, skills, and abilities, geographic location, and market factors. This position is also eligible to participate in the company’s annual discretionary bonus plan. Full time employees may be eligible for health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare, Dependent and Limited Care Flexible Spending Accounts, 401K, vacation, sick time, an employee assistance program, and commuter and transit programs. Additional voluntary programs include: supplemental health benefits including accidental injury, critical illness and hospital indemnity insurance and pet insurance.
EOE Statement
As an EOE employer, Legal & General Investment Management America will extend equal opportunity to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, ancestry, national origin, age, disability, medical condition, genetic information, marital status, pregnancy, military status, and/or any other characteristic protected under applicable federal, state or local laws governing nondiscrimination in employment. (2024)
Salary : $90,000 - $120,000
