What are the responsibilities and job description for the Office Manager position at L.I.F.E., INC?

Job Description

Office Manager

General Description / Summary :

L.I.F.E. Inc is looking for an Office Manager. The Office Manager will report to the Healthcare Services Administrator and will be responsible for supervising our medical secretaries, working closely with our nurses, and doctor’s office to ensure that our participants get the quality care they require.

Work Schedule : Monday- Friday 9 : 00am -5 : 30pm

ESSENTIAL JOB FUNCTIONS :

Ordering and disseminating medical supplies adequate for the workforce
Communicating with doctors’ offices and other medical personnel
Keeping printers, copiers and faxes ready for use
Running reports based on department needs
Supervising medical secretaries
Contacting and scheduling employees for training
Oversee the day-to-day operations of the nursing department and staff
Create and monitor nurses’ schedules
Act as the face of the agency when dealing with pharmacies on medication and / or supply issues
Manage small and large projects within the department
Support the agency by working with others to schedule special events
Develop and distribute action items from nursing meetings
Support Health Services Administrator as needed by managing action items, taking meeting minutes, ensuring agency is responding to inquiries and setting up office routines that will allow for smooth operations.
Running reports and pulling data for presentation
Attend meetings as necessary
Ensuring that office is covered during working hours
Other duties may be assigned based on the needs of the supervisor or agency

EDUCATION, SKILLS AND ABILITIES :

Possession of AA diploma and / or 2 years of related personal or professional experience.

Medical office management experience preferred

Leadership and supervisor skills, 2 years supervisory experience preferred

Ability to multitask and prioritize tasks effectively

Proficiency in Microsoft Office Suite Applications to include navigation of internet, electronic note taking, and usage of email

Excellent communication and interpersonal skills

Ability to obtain competence in LTSS Database, iCare Manager and / or PCIS2.

Judgement, tact, and ability to meet the public, thorough understanding of how to order and disseminate supplies

Ability and desire to work for a mission driven organization serving youth and adults with disabilities to help them reach their full potential

Demonstration of flexibility and team mentality

Ability to effectively interact and communicate with people of diverse characteristics

Demonstrates sound innate presumptions of ability, intellect, and positive intentions of people

Ability to bring about change that will yield results

Physical / Mental Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job, not exhaustive.

While performing the duties of this job, the employee is regularly required to communicate clearly and accurately.

The employee must be capable of using computers, scanners, copiers, telephones and other office equipment.

Ability to concentrate, process information, and manage multiple tasks are core competencies.

This is largely a sedentary role; however, reaching, bending, moving things, and stooping, such as to collate or file documents, are required regularly.

This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

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