Assistant Manager, Events – Integrated Medical Communications

Job Title Assistant Manager, Events – Integrated Medical Communications

Division: L’Oréal Dermatological Beauty

Location: New York, NY

Reports To: Director, Events – Integrated Medical Communications

Who We Are:

For more than a century, L’Oréal has devoted its energy, innovation, and scientific excellence solely to one business: Beauty. Our goal is to offer each and every person around the world the best of beauty in terms of quality, efficacy, safety, sincerity and responsibility to satisfy all beauty needs and desires in their infinite diversity.

At L’Oréal Dermatological Beauty, our mission is to help everyone in their quest for healthy and beautiful skin. Our division is the world leader in dermo-cosmetics by adding health to beauty. Our brands portfolio includes CeraVe, La Roche-Posay, Vichy, SkinCeuticals and Skinbetter Science offering a range of skincare and haircare products to respond to all expectations linked to beauty and health of the skin.

What You Will Learn:

The Integrated Medical Communications (IMC) Event Assistant Manager supports the Director of Events by managing operational and administrative aspects of medical professional events, including congresses and symposia. This role ensures efficient project delivery and provides comprehensive administrative support to the IMC team.

• Collaborates on event execution: Provides comprehensive support for planning, producing, and executing in-person meetings, trade shows, and special events, working closely with the Director of Events.
• Drives project success: Handles key project management elements, encompassing hotel arrangements, food and beverage, audiovisual needs, conference registration, and pre- and post-event communications.
• Streamlines IMC operations: Provides vital administrative support to the IMC team, including purchase order creation and management, vendor onboarding, and procurement of materials and supplies.
• Supports executive leadership: Assists the VP with administrative tasks such as calendar management, expense report processing, and travel arrangements.

What We Are Looking For:

Required Qualifications:

• Bachelor’s Degree (Marketing, Communications, PR, Hospitality or related field)
• Minimum 2-5 years Trade Show experience
• Special events, meeting planning experience
• Travel required, occasionally over a weekend (20%)
• May be required to lift and/or move up to 40 pounds

Preferred Qualifications:

• CTSM or CMP
• Cvent experience

As an integral part of our culture at L’Oréal, wellness is at our core. We not only offer a generous Benefits Package (Medical, Dental, Vision, 401K), we also offer flexible time off, work from home days, and a pension plan! Additionally, you will have access to company perks such as Makeup, Skincare, and Fragrance! Employees receive a stipend for L'Oréal products as well as VIP Access to L’Oréal’s Internal Shop for Discounted Products, and other perks such as Monthly Mobile Allowance, discounted gym memberships, and ERGs.

Additional Benefits Information As Follows:

Salary Range: $82,900 - $100,470 (The actual compensation will depend on a variety of job-related factors which may include geographic location, work experience, education, and skill level)

• Competitive Benefit Package (Medical, Dental, Vision, 401K, Pension Plan)
• Hybrid Work Policy (3 Days in Office, 2 Days Work from Home)
• Flexible Time Off (Paid Company Holidays, Paid Vacation, Vacation Buy Program, Volunteer Time, Summer Fridays & More!)
• Access to Company Perks (VIP Access to L’Oréal’s Internal Shop for Discounted Products, Monthly Mobile Allowance)
• Learning & Development Opportunities (Unlimited Access to E-learnings, Lunch & Learn Sessions, Mentorship Programs, & More!)
• Employee Resource Groups (Think Tanks and Innovation Squads)
• Access to Mental Health & Wellness Programs

Don’t meet every single requirement? At L'Oréal, we are dedicated to building a diverse, inclusive, and innovative workplace. If you’re excited about this role but your past experience doesn’t align perfectly with the qualifications listed in the job description, we encourage you to apply anyways! You may just be the right candidate for this or other roles!

We are an Equal Opportunity Employer and take pride in a diverse environment. We would love to find out more about you as a candidate and do not discriminate in recruitment, hiring, training, promotion, or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.

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