What are the responsibilities and job description for the Data Entry clerk in Accounts Payables position at L&R Pre Cast Concrete Works Inc?
Summary:
- responsible for accurately inputting financial data from vendor invoices into an accounting system, ensuring proper coding and verification of details to facilitate timely and correct payments to suppliers, while maintaining organized records and upholding company compliance with accounts payable procedures; essentially, they act as the primary data entry point for processing bills within the accounts payable department.
Key Responsibilities:
- Data Entry:
- Entering invoice details from vendor invoices into the accounting system, including vendor information, invoice date, amount, and line items.
- Recording customer payments received, including payment date, amount, and customer details.
- Updating customer and vendor account balances with new transactions.
- Data Verification:
- Checking for accuracy in invoice data like pricing, quantities, and calculations.
- Matching customer payments to outstanding invoices to ensure proper reconciliation.
- Identifying and resolving data discrepancies or errors.
- Record Keeping:
- Maintaining organized electronic files for invoices, payment records, and other relevant documents.
- Creating and updating spreadsheets to track accounts payable and receivable balances.
- Communication:
- Contacting vendors or customers to clarify invoice or payment details when necessary.
- Collaborating with accounting team members to address issues and ensure timely processing of transactions.
Required Skills:
- Attention to Detail: High level of accuracy and ability to identify errors in data entry.
- Numerical Aptitude: Strong understanding of basic accounting principles and ability to perform calculations accurately.
- Computer Proficiency: Expertise in data entry software, preferably with experience in accounting software like QuickBooks or SAP.
- Organization Skills: Ability to manage large volumes of data and maintain organized records.
- Key qualifications for a data entry clerk in accounts payable:
- Data entry skills: High level of accuracy in entering data quickly and efficiently, including familiarity with 10-key.
Key qualifications for a data entry clerk in accounts payable:
- Data entry skills: High level of accuracy in entering data quickly and efficiently, including familiarity with 10-key.
- Accounting knowledge: Basic understanding of accounting principles, particularly related to accounts payable processes like invoice coding and vendor information.
- Software proficiency: Expertise in accounting software used by the company, such as QuickBooks, and familiarity with Microsoft Excel.
- Attention to detail: Ability to meticulously review invoices for accuracy, including numbers, dates, and descriptions.
- Organizational skills: Efficiently managing a high volume of invoices, ensuring timely processing and proper filing.
- Communication skills: Clear communication with vendors regarding invoice discrepancies or missing information.
Potential additional qualifications:
- Previous experience in accounts payable: Prior experience in a similar role can be beneficial.
- Associate degree in accounting or business administration: While not always required, can provide a solid foundation in accounting practices.
- Time management skills: Ability to prioritize tasks and meet deadlines for invoice processing.
Job Type: Full-time
Expected hours: 40 per week
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Work Location: In person
