Administrative Services Manager, On-Site

Administrative Services Manager

Job Title: Administrative Services Manager Department: Corporate
Job Classification: Exempt Reports to: President
Last Revision Date: 3/24/2025

Position Summary:
The Administrative Services Manager is responsible for organizing and coordinating L&R USA INC’s administrative operations and procedures in order to ensure organizational effectiveness and efficiency. This position is responsible for assisting L&R’s staff with projects and presentations.

Primary Responsibilities:

• Collaborates with the President to ensure project management tools and metrics are used appropriately to enhance project and program delivery.
• Supports the implementation of L&R’s projects including drafting, documenting, monitoring and launching the projects, as well as status updates, course corrections, timelines, milestones and metrics.
• Develops and maintains L&R’s project logs and project files.
• Develops and maintains project deliverables under the direction of the President.
• Provides assistance with researching trends, conducting surveys and studying information requests.
• Monitors project activities to ensure instructions are followed, deadlines are met and schedules are maintained.
• Oversees facility maintenance and upkeep.
• Maintains customer confidence and protects L&R’s operations by maintaining confidentiality.
• Prepares reports by collecting and analyzing data.
• Provides L&R’s staff with assistance in performing duties to ensure timely completion of various tasks and projects including human resources, sales, marketing, operations and finance.
• Coordinate training classes and company events for commercial team
• Manage tradeshow activities such as booth registration, event planning, and guest and employee relations.
• Lead KOL activities, room, travel for key meetings and activities
• Responds to and follows-up on customer and staff inquiries.
• Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications and establishing personal networks.
• Performs additional duties, including special business projects and analyses, as requested by the President of L&R USA INC.

Qualifications:

• A Bachelor’s degree in Business Administration or a related field is required. A combination of education and experience may be accepted in lieu of a degree as determined by L&R USA.
• At least ten (10) years of work related experience is required.
• Advanced computer and word processing skills including Microsoft Office software is required.
• Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods and coordination of people and resources.
• Ability to communicate clearly and professionally through both verbal and written skills.
• Ability to organize, multi-task, plan and set priorities with minimal supervision.
• Ability to work independently and in team settings.
• Ability to exercise good judgment with a strong attention to detail.
• Strong interpersonal communication skills and the ability to establish and maintain effective working relationships across all levels of LRUS.
• Demonstrated poise, tact and diplomacy with the ability to handle sensitive and confidential information and situations.

Physical Demands:

• Ability to sit for extended periods of time.
• Ability to read computer screens.
• Ability to unpack and move supplies up to 30 pounds.

Work Environment:

• Professional and deadline-oriented environment in an office setting.
• Interaction with staff and customers.
• Forty percent (20%) travel is required.

Additional duties and responsibilities may be added to this Job Description at any time. The Job Description does not state or imply that these are the only activities to be performed by the employee(s) holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as required by their supervisor.

Employee Signature: ______________________________________ Date:_____________________

Manager Signature: _______________________________________ Date:_____________________

Human Resources Signature: ________________________________ Date: _____________________


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