What are the responsibilities and job description for the Receptionist / Administrative Support position at L2 Aviation?

Job Description

Position : Receptionist / Administrative Support

Location : Dripping Springs, TX (Austin, TX area)

Description :

L2 Aviation is seeking a professional and detail-oriented Receptionist / Administrative Support team member. This individual will be the first point of contact for visitors and play a critical role in ensuring smooth day-to-day office operations. The ideal candidate is organized, personable, and able to handle multiple tasks efficiently in a fast-paced environment.

Primary Responsibilities :

Reception and Visitor Management :

Meet and greet visitors, answer phones, redirect calls, and take messages as required.

Direct visitors to the appropriate L2 area or staff member and issue visitor badges as needed.

Maintain a safe, clean, and welcoming reception area.

Administrative Support :

Provide general administrative support as required.

Assist with new employee processing and maintain / update employee training files.

Perform basic filing and clerical duties.

Process outgoing and incoming mail as needed.

Meeting and Travel Coordination :

Coordinate meetings using Outlook calendars, including room reservations and set-up.

Book travel arrangements as requested.

Coordinate customer and employee meetings / functions, including set-up, clean-up, reservations, and catering.

Office Maintenance and Supplies :

Stock bathrooms and kitchens weekly.

Serve as the point of contact for office cleaning and copier service.

Maintain office supplies, including monitoring inventory, placing orders, verifying deliveries, and forwarding information to accounting.

Other Duties :

Support other departments with various tasks as needed.

Perform other duties as may be assigned.

Qualifications :

Proven experience as a receptionist, administrative assistant, or similar role.

Excellent verbal and written communication skills.

Strong organizational and multitasking abilities.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Familiarity with office equipment (e.g., copier, scanner, phone systems).

Friendly, professional demeanor and customer-focused attitude.

Ability to maintain confidentiality and handle sensitive information.

Required :

Ability to read, write and speak the English language.

Must pass background verification, pre-employment drug testing, and submit to company's Drug and Alcohol Abuse Program.

Must be legally able to work in the USA and supply required supporting documentation.

Company Quality Policy :

L2 is committed to quality and continuous improvement in all areas of our organization. We provide solutions based on our customers' needs and are dedicated to ensuring that all expectations are surpassed. We are fanatical in ensuring our solutions meet or exceed regulatory and customer requirements. Working as a team, all employees are involved in the continuous quality improvement process to ensure that the company goals for quality, timeliness, responsiveness, and innovation are met, thereby ensuring customer satisfaction.

Benefits

Health Insurance

Paid Time Off (PTO)

Dental Insurance

401(k)

Vision Insurance

Tuition Reimbursement

Shift Differential Pay

Life Insurance

Referral Program

Employee Discount Programs

Flexible Spending Account

Health Savings Account

Professional Development Assistance

Employee Assistance Program

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