What are the responsibilities and job description for the Administrative Assistants / Receptionists (Bilingual) position at L4 Property Services?
Who We Are:
L4 Property Services, located in Rockville, MD, is a woman owned property services organization. We provide demolition, disaster restoration, and commercial and post-construction cleaning services to government, commercial and residential clients throughout the DC metro area. Our focus is 100% customer satisfaction the first time, every time. Outstanding service is what we are built on.
Why Work for L4 Property Services:
- Competitive Pay
- Health and Dental Benefits
- Paid Training
- Positive and Safe Work Environment
- Opportunities for Growth and Career Development
Responsibilities:
- Review and analyze employees' schedules for accuracy and compliance with established guidelines.
- Ensure timely and precise filing of reports, collaborating closely with team members to meet deadlines.
- Manage Accounts Payable, Accounts Receivable
- Collaborate with the VP of Finance to oversee accurate and timely management of Accounts Receivable, including processing client checks, preparing deposit slips, and maintaining records in QuickBooks.
- Support the VP of Finance in handling Accounts Payable, performing bill record entries, and maintaining an accurate system of recordkeeping.
- Handle billing tasks, create project-specific invoices, prepare supporting documents, and submit billing documents to clients on time.
- Conduct QuickBooks data entry for vendor bill records with precision.
- Work with the insurance broker to produce project-specific certificates of insurance for
- Manage customer inquiries, routing them to the appropriate team members and ensuring timely and accurate resolution.
- Greet and assist office visitors with a friendly and customer-focused approach.
- Maintain adequate supplies of employee and company forms and monitor office supply levels, placing orders when necessary.
- Demonstrate a high attention to detail and accuracy in all job tasks.
- Collaborate effectively with peers, supervisors, and customers in a positive and professional manner.
- Play a crucial role in maintaining an organized and efficient record-keeping system.
Requirements:
- Minimum High School Diploma
- Preferred experience in an office environment.
- Experience in Construction Services or a Labor Related Industry is a must.
- Bilingual in English/Spanish for both verbal and written communication.
- Strong problem-solving abilities and clear verbal and written communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, OneDrive).
- QuickBooks or similar accounting program experience preferred but no required.
- Customer-focused approach and ability to work well in a team.
- Neat and clean appearance to represent the company professionally.
- Must pass a criminal background check and drug screen.
Job Details:
- Job Type: Full-time
- In Office
Benefits:
- 401(k)
- Dental insurance
- Health insurance
Schedule:
- 8-hour shift
Experience:
- Office Administration: 1 year (Preferred but not necesary)
Language:
- Spanish (Required)
Work Location:
- In person
How to Apply:
If you are ready to contribute to our dynamic team, please apply with an up-to-date resume or summary of work experience, letting us know why you should be our newest team member.
Job Type: Full-time
Pay: From $20.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Experience:
- Office Administration: 1 year (Preferred)
Language:
- Spanish (Required)
Work Location: In person
Salary : $20
