What are the responsibilities and job description for the Administrative Associate - Sheriff's Office position at La Crosse County, Wisconsin?
Are you passionate about serving your community and eager to grow in a supportive environment?
Join La Crosse County and take the next step in your career.
Wage Range: $19.37 -$23.83
We offer:
- A supportive, collaborative, inclusive, and diverse workforce.
- Ample opportunities for career learning, development, and growth.
- A culture of respect, teamwork, honesty, and integrity.
- The chance to serve your community in a purposeful and meaningful way.
- Flexibility with generous paid time-off benefits.
- The Wisconsin Retirement System
- Great health insurance
- Comprehensive dental coverage
- Life insurance with disability options
Shares ideas and demonstrates respect, humility, honesty, and open-minded thinking.
Demonstrates flexibility, acceptance of change and emotional intelligence.
Takes initiative and demonstrates the ability to think critically and strategically.
Participates as a contributing member of the team and brings authentic self to discussions regarding all aspects of the work.
Demonstrates ability to build and maintain effective relationships.
Contributes positively to an inclusive workplace.
Keeps confidentiality of work-related matters.
Reviews and assembles data from several sources to include officers' reports, accidents, citations, and other related materials, and then distributes to appropriate department.
Drafts letters, handles correspondence as necessary related to job duties.
Answers telephones, takes complaints, makes appointments, explains procedures, refers callers, orders office supplies, files records and reports accurately.
Handles duties relating to paper service in absence of other staff.
Answers questions; receives civil process papers; copies and bills requests for incident and accident reports; files traffic and criminal-related paperwork; receives, opens and distributes departmental incoming and outgoing mail; and other miscellaneous duties.
Uses various office machines: multi-functional devices, computers, photocopiers, fax machine, and telephones in accomplishing tasks.
Transcribes incident reports in prescribed format from handwritten copy or machine dictation, after determining priority; photocopy as necessary; route reports to other agencies as needed or required.
Enters citations, incident reports and accidents reports on computerized system (Incident Based Reporting); reviews for completeness; routes to proper personnel; files citations that have dispositions; writes letters or takes other action as necessary when information is incomplete or inaccurate.
Acts as back up for Account Clerk position to include picking up inmate monetary deposits from Booking; makes out daily bank deposit; records monetary transactions in law enforcement software; prepares inmate checks upon release along with inmate check requests.
Prepares and mails agenda for Highway Safety Commission meeting; takes minutes, transcribes, and distributes as necessary.
Verifies bills with packing lists as to number of items received, verifies multiplication and addition of bills; processes for payment; copies and files.
Transfers payables to individual accounts and verifies with monthly ledger printouts.
Disburses monies and balances petty cash account.
Orders departmental office supplies and other department supplies such as personal products, paper, and forms. Orders supplies for jail, such as personal products, paper, and forms. Orders supplies for D.A.R.E. program; processes related invoices and paperwork; keeps up to date financial information relating to donations, expenditures, etc.
Answers various questions regarding the jail for the public.
Schedules visitation for persons coming to see inmates and for professional persons who need to meet with inmates. Coordinates visitation and video visiting.
Takes jail-related phone calls, answers telephone, takes messages, handles routine inquiries, and refers clients/callers to appropriate personnel.
Records and receipts money received.
Cross trains with other office staff members to learn a variety of tasks performed by other office staff to allow continuing coverage of the office for lunch hours and during other absences.
In this public service position, employee is required to be courteous, cooperative, and respectful at all times, with the public and clients.
Establishes and maintains a courteous, cooperative, and respectful working relationship with other employees, supervisors, and public officials.
Employee is expected to report to work when scheduled, with minimum use of sick leave, to build up sick leave balance for income protection for unexpected illness.
Considerable knowledge of up-to-date office methods and procedures.
Considerable knowledge of business English, grammar, punctuation and spelling and ability to set up and draft correspondence.
Ability to perform a heavy load of data entry with accuracy.
Ability to work with confidential matters and keep confidentiality.
Ability to give instructions to the public in a clear and concise matter.
Ability to establish good working relationships with the public, County officials and other employees.
Ability to file a large number of electronic materials accurately and maintain a neat and orderly filing and record keeping system.
Ability to work independently under moderate supervision.
Ability to use good judgment in handling phone calls or when dealing with the public.
Associate Degree in Administrative Secretary, Office Computer Specialist, or closely related field preferred.
Two years office experience with demonstrated competency.
Experience in the following areas is preferred: Law enforcement records, law enforcement software, report transcription, legal terminology.
Successful completion of background check suitable for working in law enforcement.
Salary : $19
