Administrative Assistant

Are you passionate about supporting public schools? Are you looking for a flexible part-time schedule? Would you like to make a difference by helping teachers and other educators enhance the education of young people through grants and other programs?

Consider joining a vibrant nonprofit organization as the Administrative Assistant of the La Crosse Public Education Foundation (LPEF).

The Administrative Assistant reports to the LPEF Executive Director (ED). The Administrative Assistant is responsible for providing support across LPEF’s range of business and program activities to help the organization achieve its mission: to enhance learning opportunities for students in the School District of La Crosse and to promote community understanding and support for public education.

The Administrative Assistant will play a significant role in LPEF’s day-to-day work including office administration, events coordination, and grants administration. The Administrative Assistant works closely with the Executive Director, and interfaces with board members, volunteers, and District staff, on-site from the LPEF office in the Hogan Administration Building.

A complete job description is below. Candidates must pass a background check prior to employment consistent with those required of School District of La Crosse employees. To apply, send a resume and a letter explaining your interest, relevant skills, and passion for public schools to admin@lacrosseeducationfoundation.org. Only electronic submissions will be considered. Interviews will be held until the position has been filled.

Key Responsibilities

Bookkeeping, donation processing, and data management

·      Reconcile LPEF bank accounts including coordination with each school to reconcile Random Acts of Kindness accounts

·      Prepare deposits and reconcile online donations and ACH payments with accuracy and attention to detail

·      Ensure accurate documentation of expenses and timely payments

·      Prepare journal entries for quarterly investment account statements

·      Assist with preparation of information for annual audit or financial review

·      Enter donations into donor database and preparation of acknowledgement emails and letters for ED signature

·      In coordination with ED, maintain and refine efficient processes to ensure accurate donor, donation, and financial records

Communications support

·      Create monthly e-newsletters, weekly social media content, and website content in collaboration with ED.

Event coordination

·      Work closely with ED and board committees to plan LPEF events including material preparation, volunteer coordination, and other event logistics

·      Assist with Thank-A-Teacher Day and School District Staff Campaign logistics

Gold Star Grant coordination

·      Review, organize, and record incoming grant applications

·      Coordinate logistics for grant review process

·      Work with ED to coordinate grant announcement day

Other

·      Provide support for Board and Committee communications and meetings as needed.

·      Other duties as assigned

Education, Experience & Skills

Required:

·      A combination of education and experience commensurate with job requirements

·      Attention to detail and accuracy with data and numbers

·      Expert level use of Microsoft Office Suite

·      Comfort learning new skills with software and technology platforms

·      Strong organizational and communication skills

·      Integrity with confidential information

Preferred:

·      Experience with bookkeeping (1-2 years), with emphasis in nonprofit organizations

·      Experience with nonprofit processes such as donation processing, grants coordination, and event management.

·      Experience in public education system

·      Familiarity with Canva, InDesign, WordPress, and/or social media platforms

Compensation

·      $21-23/hour

·      Generous paid-leave time, holiday, and retirement plan benefits

Schedule

·      15-18 hours/week based on workload of office. 

·      Work to occur during regular business hours, Monday to Friday. Occasional evening/weekend events.