Participant Coordinator (Full-Time, Part-Time, Day, Swing and Graveyard Shifts Available)

POSITION:         Participant Coordinator 

DIVISION:         Programs – Interim Housing

LOCATION:       San Fernando Valley, CA (Scattered Sites)

SUMMARY OF ORGANIZATION

LA Family Housing is a leading homeless service provider and affordable housing developer in Los Angeles. We believe that housing is a human right, and we are invested in driving forward the innovative solutions we know are effective in ending homelessness. With 40 years of experience and 13,000 lives changed each year, we know what works: an individualized approach that combines a continuum of housing options enriched with supportive services. In 2021, we connected nearly 12,000 people with housing resources and supportive services every year. We also own or co-own 30 interim, affordable, and supportive housing properties and have over 700 additional units of permanent supportive housing in our pipeline.

Our community-based approach allows us to influence how homelessness is addressed in Los Angeles and nationwide. We take tremendous pride in positioning our staff as national leaders in innovation, best practices, and policy within housing production and homeless services. From presenting at national conferences to facilitating service collaboration among providers in other regions, we equip our industry to effectively respond to homelessness and ultimately move more people home. Join this incredible team of changemakers and start making a difference in people’s lives today at LA Family Housing!

SUMMARY OF RESPONSIBILITIES

The Participant Coordinator is responsible for completing intake at program entry to ensure all participant documentation has been retrieved and program standards have been explained. The Participant Coordinator is responsible for providing support and advocacy through crisis intervention, conflict resolution, and linkage to social service resources. This position will provide general front desk support and coverage, perform clerical and administrative duties such as answering phones, managing sign in sheets and generating incident reports. In addition, this position will assist with daily living needs and monitor daily activity to ensure the cleanliness of the facility and safety of both staff and participants. 

SPECIFIC DUTIES

• Coordinates with and supports participant’s assigned Housing Navigator/Case Manger to achieve participant’s housing goals, acting as a liaison between Interim Housing and Housing Navigation
• Provides conflict resolution and crisis intervention by encouraging positive methods for problem solving and using restorative justice practices
• Provides accurate and thorough communication and documentation about all incidents involving participants and complete necessary incident reports
• Collaborates with Mental Health Specialists and co-located staff on site 
• Remains knowledgeable on best practices and interventions related to Domestic Violence, Harm Reduction, Trauma Informed Care and Housing First Models
• Checks participant items for contraband at entry to the site as necessary
• Completes intake with participant upon entry into site, as needed
• Completes and submits daily occupancy reports as necessary and required per contract
• Assists with identified housing plan tasks as necessary
• Answers incoming calls, emails and responds to program and participant inquiries 
• Performs daily room checks and support to facilitate room changes  
• Light cleaning duties to ensure that the site is presentable and habitable
• Completes daily documentation, maintains case notes and service entries in HMIS, and completes occupant reports as needed
• Maintains daily provider sign-in sheets and occupancy standards
• Coordinates cleaning/laundry schedule for participants
• Sorts and distributes participant mail 
• Participates in site and community meetings, attends monthly PC meetings, and training opportunities 
• Contacts emergency services in collaboration/consultation with supervisor when necessary
• Hourly walk around grounds to ensure safety 
• Submits maintenance requests and supply orders, as needed 
• Assists in facilitating volunteer activities/events, as applicable 
• Schedule flexibility (day, swing, overnight) and site location flexibility (multiple sites)
• Additional tasks, projects, and responsibilities as assigned by supervisor 

MINIMUM QUALIFICATIONS 

KNOWLEDGE AND SKILLS 

• Advocacy and case management skills preferred
• Effective problem-solving skills
• Excellent time management skills
• Conflict resolution skills
• Customer service skills
• Ability to provide crisis interventions
• Proficient in Microsoft Programs (Word, Excel, Access, PowerPoint), Zoom, and web-based scheduling software
• Proficient in written and oral communication
• Bilingual: Spanish/English a plus
• Show strong leadership abilities, team and independent work skills
• Good organizational skills, and ability to follow through from beginning to end on tasks and projects 
• Must be able to work a flexible schedule at multiple sites including evenings, weekends, and holidays

OTHER

• Maintain and execute confidential information according to HIPAA standards 
• Must have the ability to lift a minimum of 50 pounds
• Obtain and maintain CPR/First Aid Certification
• Ability to pass post-offer Tuberculosis (TB) clearances 

EDUCATION AND EXPERIENCE 

• Experience in dealing with substance abuse, mental health, and crisis intervention desired

PHYSICAL DEMANDS, ENVIRONMENTAL CONDITIONS, EQUIPMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Employee may be in contact with individuals and families in crisis who may be ill, using substances, and/or not be attentive to personal health and safety for themselves. The employee may experience several unpleasant sensory demands associated with the client’s use of alcohol and drugs, and the lack of personal care.

The employee must be ready to respond quickly and effectively to many types of situations, including crisis situations and potentially hostile situations Employee is required to: Walk and climb stairs; Handle, finger, grasp, and feel objects and equipment; Reach with hands and arms; Communicate, receive, and exchange ideas and information by means of the spoken and written word; Be mobile by moving oneself from place to place quickly and easily; Repeat various motions with the wrists, hands and fingers; Be able to have visual activity for (including, but not limited to) administrative and clerical tasks; Drive personal vehicle in and around Los Angeles County and periodically transport participants; Be able to enter various buildings that may require climbing stairs; Be subjected to outside environmental conditions; Use a personal and/or laptop computer, and copy, postage, and fax machines; Complete all required forms in personal writing.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  If you require an accommodation, please make sure to inform the Human Resources Department by the first week of employment.  If an accommodation is not required at the time of employment, but is later required, you must inform the Human Resources Department of the need for accommodation at the time it is needed.

WHAT WE OFFER

Health, Dental, Vision, Life Insurance, 403B Retirement Plan, 529 Education Savings Plan, Long Term Disability, Employee Assistance Program, Flexible Spending Accounts (FSA), Legal Access Plan, Employee Appreciation Program, Company Sponsored Employee Events, Staff Development, 9/80 Alternative Work Schedule, Paid Sick, Vacation and 13 Observed Holidays, Public Service Loan Forgiveness Program Eligibility and more!

EQUAL EMPLOYMENT OPPORTUNITY

LAFH is committed and proud to provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran. 

FAIR CHANCE ACT

LA Family Housing will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if LA Family Housing is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the California Department of Fair Employment and Housing’s Fair Chance Act webpage.