What are the responsibilities and job description for the Accounts Payable Associate position at La Jolla Group?
General Summary
The finance team is looking for a detail-oriented Accounts Payable Associate with a strong background in processing invoices, managing vendor relationships, and ensuring accurate financial records. Proven ability to work independently and collaboratively within a fast-paced environment, while maintaining accuracy and meeting deadlines. Eager to contribute to a team focused on optimizing cash flow and streamlining accounts payable processes.
Essential Job Functions
- Full cycle A/P processing with 3-way PO Matching
- High volume data entry, which requires 75-100 invoices keyed in per day
- Review invoices for appropriate documentation and approval prior to payment processing
- Weekly check run processing
- Continuous vendor and inter-office communications
- Maintain department files and documentation in accordance with company policy
- Reconcile vendor statements monthly
- Maintain monthly schedules
- Complete special projects as needed
Required Knowledge, Skills, and Abilities
- Knowledge of basic accounting principles with understanding
- Skill in completing multiple tasks at once
- Skill in identifying and resolving problems with strong analytical skills
- Skill in oral and written communication and articulation
- Skill in operating office and technological equipment and software
- Skill in being detail oriented with the ability to multi-task and meet deadlines under minimal supervision
- Ability to communicate professionally with coworkers, customers, and vendors
- Ability to work independently and meet managerial goals
- Ability to follow oral and written instructions with keen memorization skills
- Ability to prioritize and organize daily activities and to work as a team player
- Ability to differentiate and segregate expenses of different brands
Required Education and Experience
- 3 years of full cycle accounts payable
- Experience in manufacturing/ Inventory is a must
- Strong experience in Microsoft Office applications, especially in Excel
- Understanding of production/inventory accounting, cost allocation, and GL
- Experience with Concur and/or Full Circle a plus
Physical Requirements
La Jolla Group provides equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification. Equal employment opportunity includes, but is not limited to, hiring, training, promotion, demotion, transfer, leaves of absence, and termination. La Jolla Group takes allegations of discrimination, harassment, and retaliation seriously and will promptly investigate when such behavior is reported.
Note: The statements herein are intended to describe the general nature and level of work being performed, but are not to be seen as a complete list of responsibilities, duties, and skills required of personnel so classified. Also, they do not establish a contract for employment and are subject to change at the discretion of the employer.
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