What are the responsibilities and job description for the Facilities Clerk I position at LA Law Library?

Job Description

TITLE : Facilities Clerk I

COMPANY : LA Law Library

FULL / PART TIME : Full Time

SCHEDULE : 8 : 00AM – 4 : 45PM, Monday-Friday

SALARY : $19.50 / hr

ABOUT LA LAW LIBRARY

LA Law Library is a vibrant community education center in Los Angeles County and a leader in providing public access to legal knowledge, putting national and international sources of law into the hands of those seeking legal information. In addition to acting as the curator and cultivator of a superior collection of legal resources comprised of nearly one million volume equivalents including one of the nation’s largest foreign and international law collections, LA Law Library serves as a gateway to legal information and a navigator facilitating access to the legal system for those who do not have or cannot afford legal representation.

Our staff serves more than 100 thousand patrons annually, both nationally and globally, and the number continues to grow daily as new programs and workshops are developed with the assistance of our many partners to provide innovative legal research technology and services.

POSITION INFORMATION

LA Law Library is currently seeking an energetic and dynamic Facilities Clerk who will ensure a safe and well-maintained facility by performing various maintenance tasks.

RESPONSIBILITIES AND DUTIES :

The following activities are within the responsibilities of the Facilities Clerk working under general supervision :

Facilities and Events

Assists with the setup and breakdown of library facilities and equipment for internal and external events.
Works closely with Facility Manager to execute plans for special events including assisting staff and outside vendors.
Replaces batteries, light bulbs, and filters facility wide as requested.
Under supervision, may perform simple facilities maintenance tasks that can be done safely with tools on-hand and do not require special training or licensing.
Regular monitoring of public restrooms; cleans and sanitizes between nightly janitorial cleanings; stocks consumables as needed.
Regularly walks perimeter of library grounds and monitors for graffiti and trash; removes whenever feasible; reports conditions to Facilities Manager.
Assists Facilities Manager with staff relocations, library equipment and furniture moves.
Assists with identifying safety hazards throughout the facility and reports any unsafe conditions immediately to the Facilities Manager.

Inventory Control

Assists with inventory control and maintaining established minimum supply quantities on hand at all times.

Restocks supplies as received, verifies inventory count, and reports to Facilities Manager any overages or shortages.

May update inventory control documentation (or spreadsheet) as directed.

Mailroom Processing

Processes internal and external mail in a timely and accurate fashion.

Processes incoming and outgoing FedEx, UPS and other courier services shipments in a timely and accurate fashion.

Acts as library representative / messenger to external locations as needed including priority mail pickup and delivery adjacent to the library.

Maintains records to track incoming mail for payments and specific library materials.

Delivers checks / receipts to designated departments on a daily basis.

Supports the boxing and preparation of materials for shipments to Branches and partnerships locations.

Miscellaneous

Participates in trainings, team meetings, and interdepartmental events.

Other duties as needed.

POSITION QUALIFICATIONS :

Required

High School diploma or GED.

Ability to understand and follow written and oral instructions.

Ability to communicate clearly and effectively both verbally and in writing.

Ability to operate basic office equipment : personal computer, printer, telephone, calculator, copier, etc.

Familiar with using basic MS-Office applications (Word and Excel), web browser(s).

Must be able to safely and effectively use small hand and power tools.

Requires an aptitude for detailed and accurate work. Ability to effectively sort, organize, alphabetize, and file.

Ability to work in a team environment with diverse staff.

Must be customer focused; possess the ability to remain calm under pressure.

Preferred

Previous experience in facilities maintenance.

1 to 2 years’ experience in general clerical work.

WORK ENVIRONMENT

Will be working in a busy office environment and travelling from time-to-time to branch and partnership locations within the County of Los Angeles.

PHYSICAL ABILITIES REQUIRED

Requires the ability to lift, push, and pull up to 50 lbs.

May require bending, stooping, reaching, twisting and crawling.

Must be able to move from one branch or partnership location to another.

Some exposure to adverse environmental conditions such as dust and / or odors.

Use of light power tools to perform facility related tasks.

Requires climbing and standing on a ladder to perform facility related tasks.

BENEFITS

LA Law Library currently offers a comprehensive benefits package including California Public Employees Retirement System (pension program), choice of 10 medical insurance plans, dental and vision insurance plans, paid leave accruals, 14 paid holidays, life and long-term disability insurance, 457 Deferred Compensation plan, Flexible Spending Account (FSA); as well as a transportation allowance / reimbursement program for using public transit or free parking if you drive.

EQUAL OPPORTUNITY EMPLOYER

LA Law Library is an equal opportunity employer. It does not discriminate against qualified employees or applicants based on race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship status, age, marital status, physical disability, mental disability, medical condition, sexual orientation, military or veteran status, genetic information, or any other characteristic protected by applicable state or federal law. Equal employment opportunity will be extended to all persons in all terms and conditions of employment.

To apply for this position, please send a resume to or ZipRecruiter.com

Salary : $20

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