Clerk, Special Education PEIMS/SERS

Position: Clerk, Special Education PEIMS/SERS

Location: Special Programs

Primary Purpose:

Maintain efficient, effective data collection and reporting for required state and federal reports. Maintain assistive technology inventory. Assist with the management of all special programs records on the special education database.  Provide other clerical services to the special education director and others as assigned.

Job Qualifications:

• High School Diploma or GED

• Computer, typing organizational skills necessary

• Other office equipment skills such as fax, copier, etc.

Experience:

Prefer special education program knowledge

Special Knowledge/Skills:

• Ability and demonstrated aptitude in communication with parents and district personnel
• Ability to follow verbal and written instructions
• Knowledge of general office equipment
• Ability and demonstrated aptitude in organization
• Knowledge of computers, including the use of the Microsoft Office Suite (especially Microsoft Word and Microsoft Outlook); and use and navigation of the internet

MAJOR RESPONSIBILITIES AND DUTIES:

Performance Effectiveness: Student Records Management

• Maintains current knowledge of PEIMS requirements and the Student Attendance Accounting Manual.
• Provides data records and reports within timeline required.
• Assists staff with knowledge of the current Student Attendance Accounting Manual.
• Assists in the development of local system for PEIMS accounting processes: Input new student data and update for existing students, remove students who have moved, ensure all information is current and correct)
• Provides director and supervisors with appropriate reports for maintenance of timelines for evaluations, ARD meetings, etc.
• Resolves fatal PEIMS errors quarterly
• Maintains timelines and documentation for initial referrals to Special Education
• Inputs all transfer students into SuccessEd
• Manages the LPISD Special Programs Records Request email account
• Provides records to Social Security Administration
• Trains and supports new and current AR Assists with Medicaid information and reporting as required.
• Maintains organized digital files for Special Education and 504 records (including inactive records and destruction of records as appropriate and coordinated with the director).

Performance Effectiveness: Materials Management

• Provide system for tracking assistive technology materials requests and obtaining approval.
• Provide system for ordering, dissemination and tracking materials.
• Conduct annual inventory of materials by personnel/location.
• Maintain an accounting of materials that are out for repair.
• Assist new staff with necessary information and support (ex. Materials available, delivery of materials, ordering materials, check-out and return of materials, etc.).
• Assist with other clerical shared duties as assigned.

Personal Effectiveness

• Takes initiative to assist director or staff as appropriate.
• Responds to suggestions for improvement in a positive manner.
• Displays professionalism in dealing with staff, students, parents, and community.
• Is punctual.
• Maintains regular attendance.
• Maintains a professional appearance.
• Mentally alert and physically able to perform the job functions.
• Displays self-control and tact.
• Maintains confidentiality.
• Collaborates in problem solving.
• Follows district guidelines as instructed.
• Seeks professional growth through continuing education and staff development.
• Performs other duties assigned.

EQUIPMENT USED:

• Personal computer, copier, telephone, and fax

Apply:

Apply online at lpisd.org, including your resume and letter of interest. Your application is not complete until three current references have been received. These references must include your current principal or supervisor. 

Other Information:

The district contributes $400/monthly to the cost of "employee-only" health insurance which is $175/monthly greater than the state required amount of $225/monthly.

Pay Grade: PG 2, 11 months, 210 days    

Minimum     $13.25

Midpoint      $15.96

Mental Demands/Physical Demands/Environmental Factors:

Posture: Prolonged standing; frequent kneeling/squatting, bending/stooping, pushing/pulling, and twisting

Motion: Frequent walking

Lifting: Frequent light lifting, carrying, pushing, and pulling (less than 15 pounds); occasional lifting, carrying, pushing and pulling (up to 50 pounds)

Environment: Work inside and outside, regular exposure to noise and the elements

Mental Demands: Maintain control under stress

Regular district wide travel

Salary : $175 - $400