What are the responsibilities and job description for the Administrative Assistant position at Labor Finders?
Your Job
Are you interested in organizing an office, handling important information, and making a business run? Do you have good interpersonal skills and like interacting with co-workers, clients, and superiors? If this sounds like the challenge you're looking for, then a job as an Administrative Assistant could be the right fit for you.
We're searching for a professional Administrative Assistant to carry out a variety of administrative and clerical tasks. Duties include providing support to managers and employees, assisting in daily office needs and managing the company's administrative activities.
Your Day
Administrative Assistant responsibilities may include the following :
- Answering and directing phone calls
Organizing and scheduling appointments
Planning meetings and taking detailed minutes
Writing and distributing email, correspondence memos, letters, faxes, and forms
Assisting in preparing regular reports
Developing and maintaining a filing system
Updating and maintain office policies and procedures
Ordering office supplies and researching suppliers
Maintaining contact lists
Booking travel arrangements
Submitting and reconciling expense reports
Providing general support to visitors
Acting as the point of contact for internal and external clients
Liaising with executive and senior administrative assistants to handle requests / queries from senior managers
You will need to have the following :
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary would be a plus.
Your Gain
What you may gain while on the job :
Customer service skills - handling multiple tasks and dealing with multiple customers.
Enhanced communication skills - learning how to talk to diverse sets of customers.
Problem solving and crisis management skills - avoiding and resolving potential negative customer experiences.
Teamwork - partnering with co-workers and supervisors to ensure customers are satisfied.
Teaching & management skills - helping train and prepare new employees for the job.
Rewarding career - opportunities for advancement to supervisory or management roles, and those with prior experience increase their chances of landing a job, getting promoted, and possibly earning higher pay.
Your Experience
None
