LAFOURCHE PARISH SCHOOL BOARD

JOB DESCRIPTION

Job Title: BUSINESS DEPT SECRETARY

Qualifications

• High School Diploma.
• Degree or its equivalent from a regular college, business or vocational school or five years of experience in general accounting.
• Proficiency in the use of microcomputers, mainframe computer terminal and other business machines. Possess good communication and mathematical skills.
• Ability to prioritize goals and be self-motivated.

Reports to: BUSINESS MANAGER

Domain 1: Specific Job Duties

1A: Knowledge and Performance

• Demonstrates proficiency in drafting written correspondence, answers correspondence received by and on behalf of the supervisor/manager.
• Demonstrates knowledge and proficiency in the development, revision and production of documents, reports, forms, and materials.
• Demonstrates knowledge and proficiency in the use of office machinery as applicable to job responsibilites.
• Demonstrates knowledge and proficiency in database applications as applicable to job responsibilities.
• Maintains and manages files, records, materials and equipment in an appropriate, accessible and current manner, including records necessary for reporting and accountability.
• Creates, maintains, and/or updates the Business Department website.

1B: Basic Functions

• Orders and maintains supplies as needed and does not order excessively.
• Exercises considerable judgment in transferring telephone calls and scheduling and confirming appointments with the supervisor/manager.
• Receives and returns telephone calls on behalf of the supervisor as requested using high standards of telephone techniques.
• Performs all other duties as assigned by immediate supervisor or by Superintendent.

1C: Essential Functions

• Receives all cash and checks received by the Central Office, prepares related reports, and then brings the deposit to the bank.
• Records the deposits, ACH transfers and other entries related to the Master Account.
• Records all general journal entries as prepared by the Head Accountants.
• Reviews the non-updated check journal and notes all changes required before update.
• Plans and develops the agenda with the business manager for all business and finance committee meetings and regular board meetings.
• Serves as recording secretary for the Business Department committee meetings.
• Maintains the calendar of appointments and other important dates for the Business Manager.

Domain 2: Professional Attitude and Conduct

• Establishes and maintains appropriate respectful, harmonious relationships with administration, school faculty, other employees, students, vendors, and the general public.
• Observes professional ethics as prescribed by the employee's profession/craft and in accordance with state law and board policy (GAl Solicitations, GAIB Solicitations of Staff Members, GAJ, Gifts).
• Adheres to Board policy, administrative rules and regulations.
• Seeks, shares, and respects ideas of others.
• Exhibits a caring, positive attitude towards others.
• Maintains the confidentiality of all School Board business by refraining from accessing discussing or disclosing anything outside the scope of employment unless authorized by immediate supervisor.
• Participates in appropriate professional growth activities, which may include participation in seminars, conferences, workshops for improvement of knowledge and skills-

Domain 3: Communication

• Understands, interprets and follows written and verbal instructions from immediate supervisor and gives clear written and oral instructions to others as required.
• Accurately compiles data, summarizes information and provides written reports when required.
• Answers the telephone and receives visitors in a courteous and efficient manner.
• Follows the chain of command for various administrative procedures.
• Communicates in a professional manner both verbally and non-verbally.

Domain 4: Attendance and Punctuality

• Reports to work at the assigned time.
• Attends work consistently.
• Contacts Supervisor and/or designee when absent in compliance with district policy.
• Departs from work at the assigned time.
• Uses leave appropriately and completes appropriate documentation.
• Signs in and out using the employee time clock system in compliance with district policy.

Domain 5: Safety

• Completes task in a safe manner as prescribed by the Safety Department or by the employee's profession/craft.
• Maintains a neat and orderly work environment.
• Dresses appropriately for the job assigned and in compliance with state law and board policy GAMB Employee Dress Code.
• Displays employee ID tag at all times while on duty.
• Reports any unsafe conditions to supervisor and/or appropriate personnel.
• Reports any incidents of injury or damage immediately to the appropriate official in compliance with policy EGAA Workers’ Compensation.
• Complies with policies GAMA Employee Tobacco Use and GAMD Drug-Free Workplace when on duty.

Terms of Employment

7½ hours per day - 12 months (240 days)

There shall be a probationary period of 90 days from date of employment for new employees. After 90 days, a decision based upon an evaluation will be rendered in regards to the employee’s status as a permanent employee.

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of non-instructional personnel.

The Superintendent reserves the right to change the job and any other duties, as required, with advance written notification.

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  MAX salary Per Year is contingent on possessing a Masters degree at 30 years of employment.