Secretary

POSITION DESCRIPTION

COUNTY OF LAGRANGE, INDIANA

POSITION: Secretary

DEPARTMENT: Prosecutor

WORK SCHEDULE: 8:00 AM – 4 PM, M-F (Full-time position)

JOB CATEGORY: COMOT (Computer, Office Machine Operation, Technician)

Incumbent serves as Secretary for the LaGrange County Prosecutor’s Office, responsible for providing administrative assistance to Prosecutor, Chief Deputy and Deputy Prosecuting Attorneys.

DUTIES:

• Manages Prosecutor transactions that relate to Circuit Court, including preparing motions, and requesting driving records, criminal background information, and prior conviction documentation.
• Prepares, types, copies, organizes and files a wide variety of documents, including, but not limited to, correspondence, discovery materials, judgment orders, plea agreements, and court motions.
• Enters a variety of information in designated computer system along with scanning and sorting documents into system and performs administrative tasks for Chief Deputy/Deputy as directed possibly including, but not limited to, preparing documents for pretrial diversions and dismissals for both Circuit and Superior Courts.
• Answers telephone and greets office visitors, responding to inquiries, providing information and assistance, taking messages, scheduling appointments and depositions, and/or directing callers to appropriate individual or department. Sorts and distributes incoming mail.
• Maintains calendar for Circuit Court Prosecutor. Assists with future court dates and scheduling appointments.
• Performs related duties as assigned.

I. JOB REQUIREMENTS AND DIFFICULTY OF WORK:

• High school diploma or GED.
• Ability to meet all Department hiring requirements, including passage of a drug test.
• Knowledge of standard policies and practices of the LaGrange County Prosecutor's Office and related Court operations, with ability to apply appropriate procedures accordingly.
• Knowledge of legal terminology and standard legal procedures/practices, and ability to make practical application of federal, state and local laws governing criminal proceedings and assist attorneys with preparation of legal documents as directed, with ability to learn appropriate supplemental legal terminology and procedures/practices accordingly.
• Knowledge of standard filing systems and ability to create and maintain Department files.
• Working knowledge of standard office procedures and computer software programs used by the Prosecutor’s Office, with ability to apply such knowledge to a variety of interrelated processes, tasks, and operations. Software includes, but not limited to, Microsoft Word, Outlook and Excel programs.
• Working knowledge of standard English grammar, spelling and punctuation, and ability to prepare correspondence, court/legal documents and written reports as required.
• Ability to properly operate standard office equipment, such as computer, typewriter, telephone/switchboard, scanner, copier, and fax machine.
• Ability to effectively communicate orally and in writing with co-workers, other County departments, other Prosecutor’s Offices, attorneys, defendants, Courts, law enforcement agencies, child support division, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.
• Ability to provide public access to or maintain confidentiality of department information and records according to state requirements.
• Ability to comply with all employer and department policies and work rules, including, but not limited to, confidentiality, attendance, safety, drug-free workplace, and personal conduct.
• Ability to understand, memorize, retain, and carry out oral and written instructions and present findings in oral or written form.
• Ability to compile, classify, and analyze data, make determinations, and take action based on data analysis.
• Ability to work alone with minimum supervision and with others in a team environment, often amidst frequent distractions and interruptions, and under pressure from formal schedules, deadlines, and high volume operations.
• Ability to apply knowledge of people/locations and make simple mathematical calculations.

II. RESPONSIBILITY:

Incumbent performs duties according to a flexible, customary routine and standard Department policies and practices, with priorities primarily determined by supervisor and service needs of the public. Assignments are guided by broad policies and/or general objectives, with incumbent referring to supervisor for unusual matters, such as policy interpretations. Decisions are always determined by specific instructions or existing, well established policies and procedures. Work errors are primarily detected or prevented through prior instructions from supervisor and legally defined procedures. Undetected errors could result in work delays in other departments and/or inconvenience to other agencies or the public.

III. PERSONAL WORK RELATIONSHIPS:

Incumbent maintains frequent contact with co-workers, other County departments, Courts, other Prosecutor’s offices, attorneys, defendants, law enforcement agencies, Child Support, and the public for the purposes of exchanging information, rendering service, resolving problems and mentoring.

Incumbent reports directly to Prosecutor.

IV. PHYSICAL EFFORT AND WORK ENVIORNMENT:

Incumbent performs duties in a standard office environment and in a courtroom, involving sitting/walking at will, standing/walking for long periods, lifting/carrying objects weighing under 25 pounds, bending, reaching, crouching/kneeling, keyboarding, using close/far vision, color perception, speaking clearly, earing sounds/communication and handling/grasping/fingering objects. Incumbent maintains considerable contact with the public and may be exposed to hostile/argumentative persons.

Job Type: Full-time

Pay: Up to $21.50 per hour

Expected hours: 35 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift

Ability to Relocate:

• Lagrange, IN 46761: Relocate before starting work (Required)

Work Location: In person

Salary : $22