Clinical Research Coordinator I, Ophthalmology Research

Job Type: Per Diem

Time Type: Part time

Work Shift: Day (United States of America)

FLSA Status: Non-Exempt

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Under general supervision and direction will be responsible for the coordination and administration of multiple research studies. Works closely with principal investigators and research staff facilitating all aspects of assigned clinical trials. Implements study protocols in accordance with regulatory and institutional requirements. Uses administrative systems to manage the progress of each study while screening, recruiting and following study participants and collecting and reporting study data. Interacts with study participants diagnosed with various medical conditions and diagnoses.

Job Description:

Essential Duties & Responsibilities including but not limited to:

• Completes new coordinator orientation and all required trainings
• Responsible for coordinating different phases of research studies with varying degrees of complexity with moderate oversight.
• Implements assigned research studies by reviewing study and assessing protocol and institutional requirements:
  • Immediately develops coordinator/sponsor relationship.
  • Implements all study protocols in accordance with Research SOPs, FDA, OHRP, and GCP regulations.
  • Completes start-up checklists and implements study start-up plan, including source worksheet creation.
  • Prepares, completes and submits regulatory documents in a timely manner with some assistance and/or guidance from senior research staff.
  • Prepares, completes and submits start up IRB documents (e.g. informed consents) in a timely manner with some assistance/guidance from senior staff.
  • Reviews all pertinent study documents for potential implementation issues under the guidance of senior research staff and implements plan accordingly.
  • Ensures appropriate training and certification for all members of the study team involved in the research protocol.
  • Establishes and communicates study procedures with collaborating departments to ensure compliance with all study requirements; conducts in-services (e.g. arranges special blood draws with phlebotomy, special blood processing with specimen processing, ordering and receiving of drug with the pharmacy and infusion team, and copying and submission of MRI with Radiology).
  • Works collaboratively with research finance to process clinical trial agreements, study budget development and other finance issues, as applicable.
  • Attends Investigator Meetings, as applicable.
• Conducts assigned research studies per protocol requirements, departmental and institutional policy:
  • Creates and/or maintains eRegulatory, patient study and CRF files.
  • Responsible for ensuring protocol adherence by understanding, communicating and making sure the study parameters are ordered and carried out per protocol requirements.
  • Advises physicians on required tests, timing of tests and procedures; Ensures that all appropriate treating physicians receive the results of study tests, as appropriate.
  • Administers questionnaires and assessments as mandated by the protocol and delegated by the PI.
  • Directly retrieves and/or coordinates the retrieval and submission of patient samples (e.g.,  blood samples, urine samples, tissue, etc.).
  • Submits all IRB submission documents such as protocol amendments and consent form revisions, annual reviews, adverse events, investigator changes, accrual status change and change in risk to the IRB in a timely manner with moderate assistance/guidance from senior staff; Complies with IRB decisions, conditions and requirements.
  • Utilizes current systems to schedule tests and appointments and to access patient data and test results.
  • Establishes monitoring tools to ensure the adherence to study guidelines (e.g. patient enrollment tracking).
• Recruits patients to assigned research studies:
  • Recruits patients to assigned research studies:
  • Creates research brochures and other related recruitment materials; creates and/or reviews study trial listing for the Lahey website in collaboration with senior staff.
  • Actively screens for and identifies eligible patients through various means (e.g. physician schedules, clinical or research databases, website response). 
  • Under moderate supervision, evaluates patient data including reviewing screening eligibility tests to determine if patient meets study eligibility.
  • Contacts and screens potential subjects for the study with guidance from senior staff.
  • Participates in the informed consent process; obtains subjects signatures and processes appropriately per research policies. 
  • Registers or randomizes study participants to assigned research study and treatment/arm; schedules and attends follow-up visits, as applicable.
• Performs Data Management duties.
  • Prepares for each study participant visit to ensure all appropriate study procedures are done per protocol; ensures patient visit/test is billed correctly to either insurance or the research account per schema.
  • Completes source worksheets and case report forms (CRFs) as dictated by the assigned research study (i.e. required forms in the required format in the required time interval);  Ensures CRF’s and source are complete and done correctly.
  • Provides source documentation from the medical chart for all information that is recorded.
  • Submits CRFs to the sponsor as dictated by the study; Maintains sufficient files in the department to document submission and maintain source documentation.
  • Ensures proper placement of consent and related study materials in EMR system.
  • Maintains study supplies and reorders as necessary.
• Maintains a professional relationship with sponsors and/or CRO’s and related members:
  • Maintain regular and appropriate communication.
  • Works with sponsor monitors during monitoring visits; Promptly responds to sponsor requests for additional material, clarifying material or missing material. 
  • Works cooperatively with sponsor to ensure that good clinical practice are being followed.
  • Resolves data queries timely and appropriately.
  • Schedules sponsor audits, as requested, and is available during audit to review study records and procedures with sponsor personnel, as necessary.
  • Completes study close out activities at the end of the study.
  • Retains records and archives documents according to institutional SOPs.
• Completes and maintains all required trainings
  • Participates in and actively seeks continuing education opportunities.
  • Maintains required continuing education credits per institutional and departmental SOPs.
• Seeks additional training or guidance when necessitated; utilizes available research tools and resources.
• Participates and assists in other research projects and initiatives as assigned:
  • Is a team player within the department.
  • Is flexible with time when applicable.

Minimum Qualifications:  

Education: 

Bachelor’s degree required. 

Licensure, Certification & Registration: 

None required 

Experience: 

Minimum of 0-2 years experience in a research or medical setting.

Experience with optical imaging and/or OCT (Optical Coherence Tomography) preferred.

Skills, Knowledge & Abilities: 

Ability to address problems that are routine, somewhat repetitive and generally solved by following clear directions and procedures; Ability to travel nationally to other research sites, attend investigator meetings and educational conferences as required; Strong organizational, multi-tasking, attention to detail and communication skills; Ability to take direction, set priorities and work somewhat independently; Ability to demonstrate a positive attitude and respond to request in a timely and respectful manner;  Ability to work in small teams, interact with professional personnel at all levels of an organization, and work with study participants of various diseases compassionately and respectfully; Experience with computer systems, including web based applications;  In the absence of any of these skills, demonstrates the ability to be thoroughly trained to meet organizational standards. 

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more about this requirement.

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