What are the responsibilities and job description for the Secretary to the Superintendent position at Lake County Educational Service Center?
JobID: 7662
Position Type:
Secretarial/Clerical/Secretary - 12-Months
Secretarial/Clerical/Secretary - 12-Months
Date Posted:
1/16/2025
1/16/2025
Location:
Board of Education
Board of Education
Date Available:
03/01/2025
03/01/2025
District:
Madison Local School District
Madison Local School District
??Posting Date??
January 15, 2025
P O S I T I O N O P E N
SUPERINTENDENT’S SECRETARY
Building: Board of Education
Hours: 8 Hours per day
Wages: Commensurate with Job Skills
Skills: Proficient in the use of computers and technology software. Demonstrates ability in effective organizational, visual, and verbal and written communication skills. Other job skills as defined in the “Secretary to the Superintendent” job description.
If interested in this position please send a letter of request to:
David Bull david.bull@madisonschools.net
Posting Deadline: Until filled
EQUAL OPPORTUNITY EMPLOYER
To assist the Madison Board of Education in complying with the Americans with Disabilities Act, please inform us of any special needs you have so that we may make it possible for you to participate in the application for employment process. The Madison Board of Education is an equal opportunity employer and does not discriminate on the basis of sex, race, religion, age, handicap, disability or national origin in employment and in the educational programs and activities that it operates. The Board reserves all legal rights relating to vacancies, including the right to fill by voluntary/involuntary transfer or newly-hired personnel, in accordance with negotiated procedures, and the right not to fill a posted vacancy.
MADISON LOCAL SCHOOLS
JOB DESCRIPTION
POSITION: SECRETARY to the SUPERINTENDENT
QUALIFICATIONS
1.High school diploma.
2.Proficient in the use of computers, word processing, Publisher, Google platforms.
3.Experienced in providing secretarial services to a local school district or to the private business sector.
4.Ability to cope with emergency situations and changes in the daily routine, and to work under the
pressure of deadlines.
5.Demonstrated ability in effective organizational, visual, and verbal and written communication skills.
6. Ability to follow instructions, rules, regulations, and procedures pertaining to the job; and to assume responsibility without direct supervision, exercise initiative and judgment, and make decisions within the scope of authority.
7.Capacity to maintain confidentiality in the nature of the position and to not discuss work-related matters outside the office.
8 .Ability to function harmoniously with co-workers, supervisors, administration, staff, students, and public.
9.Good moral character as evidenced by the absence of any criminal or unethical convictions, or rehabilitation to the satisfaction of the Madison Local Board of Education.
10.Such alternatives to the above qualifications as found to be appropriate and acceptable to the Superintendent.
REPORTS TO
Superintendent
JOB GOAL
To assist the Superintendent and administrators in the efficient operation of the Board of Education offices so that optimum attention can be given to the concerns of education and educational administration.
ESSENTIAL PERFORMANCE RESPONSIBILITIES
1. Maintains Board Docs for Board of Education agenda preparation.
2, Maintains Board Docs for Board policy and Administrative Guidelines.
3. Prepares negotiations materials for the certificated employee union; formulates final draft of the Negotiated Agreement.
4. Maintains licensed employee personnel files and seniority lists for both classified and licensed employees
5. Assists in preparing and updating annual salaries for certificated personnel; prepares licensed employee supplemental contracts.
6. Receives and routes daily correspondence; initiates standard response correspondence from data-base of Superintendent's form letters.
7. Maintains an efficient filing system for correspondence and other communications received by the Superintendent; prepares records for destruction according to state schedules.
8. Performs any bookkeeping tasks associated with the position.
9. Maintains a current substitute teacher list using Frontline. Also maintains current employees using Frontline.
10. Maintains district website.
11. Prepares and sends out community updates and calamity day notifications via Infinite Campus and website.
12.Organizes and directs receptions, dinners and conferences for the Board of Education's and Superintendent's business.
13. Arranges for travel and accommodations for the Superintendent and Board of Education for out-of-town conferences.
14. Welcomes Board office visitors and attends to the needs of the public to ensure a favorable impression of the Madison Local School District.
15. Performs office tasks generally associated with the position of Secretary to the Superintendent in a local school district, and other duties as assigned by the Superintendent.
16. Organizes and prints documents using the Production Printer as well as maintains supplies for the Production Printer.
TERMS OF EMPLOYMENT
Salary, work year, and terms and conditions of employment to be determined by the Madison Local Board of Education in accordance with the Ohio Revised Code.
EVALUATION
Performance of the Secretary to the Superintendent will be evaluated by the Superintendent in accordance with the provisions of Madison Local Board of Education policy.
Adopted: 9/19/91
Revised: 3/15/94
1/14/202
