What are the responsibilities and job description for the Clerk I: Assignment, District Office-Personnel Support Services position at Lake Elsinore USD?

Job Summary

The job of "Clerk I" is done for the purpose / s of performing entry level but responsible clerical support activities, including typing, filing, telephoning and recordkeeping in support of assigned school or District Office operations.

Job Description / Essential Elements :

Job Purpose Statement / s : The job of "Clerk I" is done for the purpose / s of performing entry level but responsible clerical support activities, including typing, filing, telephoning and recordkeeping in support of assigned school or District Office operations.

Essential Job Functions :

Performs a variety of clerical activities related to the functions of assigned District or school offices.
Types prescribed information on forms, cards and records from clearly defined sources.
Types tests, memos, correspondence and other materials from clear, draft or handwritten copy.
Answers telephones, takes messages and / or refers callers to appropriate resources.
Receives, sorts and distributes mail.
Contacts teachers / parents by telephone or note regarding assigned office procedures and operations such as to verify absences and early dismissals, to update emergency cards, etc.
Checks, verifies, sorts, tabulates and files a variety of data and information according to predetermined classifications, maintaining alphabetical, numerical, index and cross-reference files.
Maintains and processes information related to assigned operational records by transferring data, calculating totals and subtotals or compiling summaries.
Maintains assigned school office records, such as attendance, enrollment, health, student CUM, registration, etc. and prepares routine reports as required.
Processes forms, applications, documents, records and / or other paperwork in support of assigned office functions.
Receives and screens ill or injured students or staff; determines the nature of the illness or injury and provides treatment or refers to nurse, doctor, parents and others as required by established District policies and procedures.
Prepares masters and runs copies.
Copies materials using copier or other media as assigned.
Provides services to sick / injured students.
May assign and review the work of student assistants.

Other Job Functions :

Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.

Job Requirements - Qualifications :

Experience Required : One (1) year clerical experience.

Skills, Knowledge and / or Abilities Required :

Skills : Typing / Keyboarding at a rate of 30 words per minute, operate standard office equipment including use of computer applications, use English in both written and verbal form, use correct spelling, grammar and punctuation.

Knowledge of standard office equipment. Familiarity with District policies, rules and regulations pertaining to assigned area. Correct English usage, spelling, grammar, punctuation and math.

Abilities to sit for prolong periods, understand and carry out oral and written instruction. Significant physical abilities include reaching / handling / fingering, talking / hearing conversations, near visual acuity / visual accommodation. Learn to operate standard office equipment / machines such as typewriter, calculator, copy machine, computer terminal and printer; perform routine mathematical calculations using addition, subtraction, multiplication and division.

Education Required : High School diploma or equivalent.

Licenses, Certifications, Bonding, and / or Testing Required : Criminal Justice Fingerprint Clearance, negative pre-employment drug screen test and negative TB test results. Successful completion of District Proficiency Test. Valid California Driver's License. Valid first aid certificate.

Requirements / Qualifications

REQUIRED : A complete application is required. After you complete / update your application, you will acknowledge and sign the following statement :

I certify that I have made true, correct and complete answers and statements on this application in the knowledge that they may be relied upon in considering my application, and I understand that any omission or falsely answered statement made by me on this application, or any supplement to it will be sufficient grounds for failure to employ or for my discharge should I become employed with the school district / County Office.

ATTACHMENTS REQUIRED AND MUST BE ATTACHED BY THE POSTING CLOSING DATE :

First Aid Certificate (can be obtained from any online source)

REQUIRED ATTACHMENT FOR CSEA CURRENT EMPLOYEES-Unit members seeking a voluntary lateral transfer (the posting is the same job title you currently hold) must provide a letter of recommendation from your current supervisor. The letter must be dated within six months from the date of the posted vacancy.

Resumes and supporting documents help to determine minimum qualifications and employment history. All documents should be attached to be viewed with your application. Please use the Edjoin FAQs attachments section (located at the upper right side of the screen in the help tab) as a guide when attaching documents to your application.

You must have a valid email address. You will be notified for testing and interviews via the email address you provide on your application. Please check your email regularly or you may miss important communications notifying you of testing and / or interviews for this recruitment.

TYPING CERTIFICATE REQUIRED

You must attach an official dated (within 12 months) certificate validating a typing speed of not less than 30 corrected words per minute in a 5-minute timed test. More information below. Attachment Required :

Experience Required : One (1) year clerical experience.

Skills, Knowledge and / or Abilities Required :

Knowledge of standard office equipment. Familiarity with District policies, rules and regulations pertaining to assigned area. Correct English usage, spelling, grammar, punctuation and math.

Education Required : High School diploma or equivalent.

SEE JOB DESCRIPTION FOR A COMPLETE LIST OF QUALIFICATIONS

Comments and Other Information

TYPING CERTIFICATE REQUIRED

You must attach an official dated certificate validating a typing speed of not less than 30 corrected words per minute to your Edjoin application. You have the option of taking an online typing test or taking a proctored typing test at any staffing agency. The certification must include your name, date of the test (within one year), length of the timed test (must be 5 minutes), corrected words per minute (30 wpm) and the source of the test. Applications without a typing certificate will not be considered unless you have a typing test on file meeting the requirement of 30 corrected wpm. Please feel free to contact me if you have any questions or I can provide assistance.

A WORD ABOUT ONLINE TYPING TESTS : There are many online typing sources. Please remember, they are all different and you will have to register with some in order to receive a certificate with your name, date, length of test (must be 5 minutes) and net typing speed (must show number of errors and / or accuracy).

Typing.com

Freetypinggame.net

Speedtypingonline.com

Please call if you have any questions.

CURRENT CSEA EMPLOYEES are subject to the Article 13 Language Change when applying for positions posted after October 11, 2024.

A unit member seeking a voluntary lateral transfer (posting is for the same job title you currently hold) must be a permanent employee for at least two years prior to the date of the posted vacancy.

Unit members granted a voluntary lateral transfer shall wait one year from the date of transfer before applying for another voluntary lateral transfer (posting is for the same job title you currently hold).

Unit members currently serving a probationary period (including a promotional probationary period) shall not be eligible for a voluntary lateral transfer (same job title as posting)

If three or more eligible unit members apply within this posting, with the same job title as the posting, all other candidates shall be excluded from the interview process.

Voluntary lateral transfers may be denied based on poor job performance as evidenced by an overall "Needs to Improve" or "Unsatisfactory" rating on the most recent performance evaluation, two or more "N"s and / or one or more "U"s on the most recent evaluation, unjustified excessive absenteeism (without an approved leave per Article 10). Leave entitlement usage shall be prorated to the date of the job posting, and / or disciplinary actions with 1 year prior to the date of the posted vacancy.

NOTE : When fewer than three eligible lateral transfer (same job title as on posting) applications are submitted, interview priority will be given to current employees in the same job family of the posted vacancy. A maximum of six total internal and external candidates will be invited to interview.

Offer of employment conditional pending pre-employment physical, fingerprints and negative drug screen, and TB test

Bargaining Unit Position

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